Subject:	Re: [SERIALST] Cease claiming, checking in, binding
From:	"Martha M. Davis" <davismar@luther.edu>
Date:	Wed, 20 Jan 2010 11:05:04 -0600

Diane:  I totally agree that this is a great list. This is what we are in the midst of now, and another viewpoint (in writing) is helpful.

Thanks for taking the time to share this...

MMD

On Wed, Jan 20, 2010 at 10:04 AM, Thompson,Tracey <thomtd@ad.nmsu.edu> wrote:

Diane,

This is a great list.  Another item to consider is whether you need the print check-in for auditing purposes.  Some universities will require it whether it makes sense for you to do so or not.

Tracey Thompson
Acquisitions Librarian/College Asst. Professor
New Mexico State University Library
MSC 3475 PO Box 30006
Las Cruces, NM 88003

Phone: 575-646-8093
Fax: 575-646-7077
Skype: Jenymn
SL: Jenymn Mersand
Email: thomtd@nmsu.edu

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Diane Netting Paldan
Sent: Wednesday, January 20, 2010 8:53 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Cease claiming, checking in, binding

Yes – I agree.  Whoever is responsible for collection development needs to help you reshape collection.

· First try to get print reviewed for cancellation / move aggressively to electronic only depending on criteria of your institution.

· Change remaining print material to limited retention if appropriate.  Storage also costs money and a lot of material is not needed after the first year or two.

· Dropping check in may also be tied to your organization.  If material is routed into different collections you may need to consult records for instructions so hitting the received key may not be a big deal. 

· Code records to eliminate claiming for some titles.  You need to decide which title warrant claiming.  Initial automated claim may not take a lot of time.  Follow up to problems is what soaks up resources.

· Bindery decisions can be tied to the kind of Storage and retrieval system you have – I don’t believe one approach  fits all titles or all institutions.

Prints serials should not all have the same treatment – any more than books do.   It may take some time to reshape collection.  Good luck.

Diane

P.S.  Electronic products give us similar staffing concerns.  I have seen a lot of time devoted to getting access to a marginal title.  That probably is not a good allocation of resources either.  But dealing with that  does not seem to have the appeal of the “drop check in” idea as a source of staffing.