You have to be careful about holding, though, because some vendors might charge you a “carrying charge” or interest. Better read the fine print on the invoice.

Katy G.

Katy Ginanni, Collection Development Librarian

Hunter Library

Western Carolina University

176 Central Drive

Cullowhee, NC 28723

ksginanni@email.wcu.edu

828-227-3729 office

Happy birthday, Peace Corps! 3/1/61

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Paula Sullenger
Sent: Thursday, October 13, 2011 9:36 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Question about post dated invoices

Julie,

We’re having the same problem now with an invoice dated Dec. 1, 2011.  We’re just holding it until December since we’re also not allowed to pay post-dated invoices.

Paula

Paula Sullenger

Head, Electronic Resources and Serials

Auburn University Libraries

231 Mell St.

Auburn University, AL 36849-5606

334-844-1725 phone

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Loder, Julie L
Sent: Wednesday, October 12, 2011 8:37 PM
To: SERIALST@list.uvm.edu
Subject: [SERIALST] Question about post dated invoices

Hello,

We have a recurring situation with a publisher that is problematic for us.  After we confirm renewal, they send an invoice dated the day that the subscription starts.  This is usually a month or two ahead of the date the invoice is received.  Our accounting software does not allow us to pay post dated invoices.  The publisher seems to think this is unusual and their other customers can pay invoices dated in the future.  Is anyone allowed to pay post dated invoices?  When I ask for a new invoice with a current date, I end up with a manually created one that inevitably leads to problems on our statements.

Thank you.

Julie

Julie Loder

Electronic Resources Librarian

Vanderbilt University

110 21st Avenue South

Suite 700 Baker Bldg

Nashville, TN 37203

615-343-5879 voice