We do this as well.  Many of our subscriptions are calendar year – I start checking in mid-January for access, using the EBSCOnet E-journal access and registration report and our renewal spreadsheet.  If we still don’t have access by mid-February, I start emailing the publishers with our customer number (from EBSCOnet), mailing address, and IP range.  I contact our amazing EBSCO rep regarding and publishers requiring cheque numbers.  If I don’t get a reply from a publisher after two emails, I ask our rep to look into that as well.  Occasionally a publisher will take until March or April to set up our access, but usually it only takes one email.

 

At the same time I do this first check in January, I also process the cancellations for that year.  I check if we have perpetual access, and update Serials Solutions accordingly.

 

Hope this helps!

Mandi

Mandi Schwarz
Library Assistant - Serials
University of Northern British Columbia
250-960-6455; Mandi.Schwarz@unbc.ca

 

 

 

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Nagata, Judith
Sent: Tuesday, May 20, 2014 10:02 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Process for activating new serials

 

Jessica,

 

Our process seems to be the same as many others in SERIALST. We use EBSCO as our subscription agent for ejournals, too.

1.       Wait until you think payment might have been received by the publisher and check access.

2.       If nothing, go to EBSCOnet and see if there are any clues about additional activation requirements. While there, put together customer numbers, payment information, etc.

3.       Contact the publisher. Include IP ranges again (just in case).

4.       Contact EBSCO Customer Service if you wait longer than a week or two for a response.

 

If we contact the publisher, I ask for Administrator rights/accounts/information to access usage statistics, branding, etc. at the same time. This seems to take a much longer time and sometimes I wonder if we have to call out the National Guard to get the information.

 

Finally, the qualifiers (“mostly”, “usually”, “some”) in all of the previous responses should give you an indicator of what to expect. Online serials is no less messy than print serials…just different.

 

Judith

 

 

Judith Nagata

Electronic Resources Librarian

HACC, Central Pennsylvania’s Community College

Library Central Services

One HACC Dr., Whittaker 226F

Harrisburg, PA 17110

 

Phone: (717) 780-2535

http://lib2.hacc.edu

 

 

 

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Jessica Harris
Sent: Monday, May 19, 2014 3:25 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Process for activating new serials

 

Hello, All,

I have a question regarding other libraries’ procedures for subscribing to new e-journals.  If you’re working with an agent (we’re working with EBSCO), at what point do you contact the publisher to request access to the journal? I understand that most publishers won’t connect you until payment is received. However, I’m finding that even once payment has been processed, the publishers often don’t contact us to let us know that we’re connected (or that they need our IP ranges, signed license, etc.).  Because of this, I’ve been adding every new e-journal acquisition to a calendar to alert myself to follow up in one month’s time. Often, when I check to see if we have access after a month, we still do not. I then follow up directly with the publisher to see what we need to do. As you can imagine, this can be very time consuming. What do you do when you acquire new e-journals? Do you contact the publisher right away to get the ball rolling & trust that they’ll follow through until it’s connected? Is there a better way to go about this? Thank you in advance for any help you can give here!


Jessica Harris

Electronic Resources Librarian

University Library

Santa Clara University

500 El Camino Real

Santa Clara, CA 95053

408-554-5356

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