*Cross posted to multiple lists*

ALCTS webinar: Licensing Electronic Resources in Library Consortia

Date: Wednesday, October 3, 2018

All webinars are one hour in length and begin at 11 AM Pacific, noon Mountain, 1 PM Central, and 2 PM Eastern time.


This is the sixth session in a six-part series.  View the other sessions in this series.

During this six-part webinar series, attendees will learn the fundamental structure of contracts, commonly used terms, and how to address indemnification clauses, constraints on use permissions, problems of legal jurisdiction, perpetual access rights, and some more recent developments such as the pursuit of text and data mining rights. Contributors will also explore some complex legal issues and other aspects of electronic resources management including how to maintain positive working relationships with vendors, track important changes in business models and technologies, and control costs. Above all, attendees should understand how licensing does not occur in a vacuum, but must be well grounded in a complex chain of information exchange within and beyond the library, all of which should be undertaken to support the library’s mission as understood and implemented by the library administration.


Description: OhioLINK supports 120 libraries across 90 institutions in the state of Ohio. A large part of OhioLINK’s work centers around shared licensing of electronic materials: databases, e-Books, and e-Journals.   

In this webinar, OhioLINK’s Deputy Director, Operations and eLicensing will cover what is involved when working on a consortial license and the factors considered when working through the following:

• How we approach acquiring and renewing/cancelling content.
• How we determine if a package meets the needs of our members.
• The different ways content is offered to members to ensure it meets all of our member’s needs.

Vendor Negotiations
• What data points and information we make sure to know before engaging in a negotiation and how it may differ from individual institution negotiation efforts.
• How we work with vendors when determining price and what we do internally to ensure accuracy.
• The pressure points which consortia contend with that make or break a deal.

• What terms and conditions, language, and information we try to address in a consortial license.

Communication to Membership
• How we approach communicating licenses and their terms to the community.

Learning outcomes:

This webinar will:

• Help participants understand why a consortia offers specific deals and how they relate to membership content needs.

•Help participants understand how negotiating a consortial deal is different from an individual institution resource negotiation.

• Review the difference between contract terms/content in a consortial contract vs. a contract for an individual institution.

•Help participants understand how licensed content is communicated within a consortium.

Who should attend?

Librarians and staff working that work on licensing and/or collection development.


Amy Pawlowski is currently the Deputy Director at OhioLINK where she manages OhioLINK’s operations and e-Resource negotiations. Amy came to OhioLINK from the Cleveland Public Library, where she was the web manager and oversaw e-Resources for CPL and CLEVNET. She was the first partner services manager at Overdrive, an archivist for the Cleveland Orchestra and worked for several academic libraries. Amy has taught information literacy, serves on a number of advisory groups and is a regular conference presenter.


Registration Fees:  

Registration fees for single webinar:  ALCTS Member $43; Non-member $59; Group rate $129  

Registration fees for webinar series:  ALCTS Member $206; Non-member $283; Group rate $619  

How to Register: Complete the individual webinar online registration form or the complete series online registration form. You must log in to register.

For additional information about this webinar, please go to the following website:


For more information about this series of webinars, please go to the following website: http://www.ala.org/alcts/confevents/upcoming/webinar/Iicensing

All webinars are recorded and the one-time fee includes unlimited access to the webinar recording. All registered attendees will receive the link to the recorded session so if you are unable to attend the webinar at the time it is presented, you will have the opportunity to listen to the recording at your convenience.

For questions about registration, contact ALA Registration by calling 1-800-545-2433 and press 5 or email registration@ala.org. For all other questions or comments related to the webinars, contact Megan Dougherty, Program Officer, ALCTS Continuing Education at 1-800-545-2433, ext. 5038 or mdougherty@ala.org.

Posted on behalf of the ALCTS Continuing Education Committee.

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