Re: Serials Retention and DRA Serials Module Ryan D. Parson 26 May 2000 20:04 UTC
Kerstin: Standard operating procedure at our library is to enter the start date in field #6 and the end date in field #7. Field #8 is the place for the actual summary of holdings. For a title that we retain all issues we would enter something like this: 6) Start Date: 01/01/1975 7) End Date: 12/31/9999 8) Summary Holdings: V. 11 1975 - Present For a title that we retain only one year of we would enter something like this: 6) Start Date: 01/01/1980 7) End Date: 12/31/9999 8) Summary of Holdings: Library Retains Current Year Only When we run a holdings report "Library Retains Current Year Only" will print for the holdings statement for that title. We do not have a web opac version in DRA, perhaps we are using an earlier version (ours was installed in 94). We are currently moving to Triple-I because of various problems we have had with DRA. We have found the holdings report to be useful for two things: 1. verifying our holdings by printing a report and checking it with the shelves; and 2. backing up our holdings records in paper-form for when we get off DRA. I hope I have helped, please feel free to ask more. Ryan Parson Serials Assistant Ottenheimer Library University of Arkansas at Little Rock 2801 S. University Little Rock, AR 72204 rdparson@ualr.edu 501.569.8815 >-----Original Message----- >From: Linda Meiseles [SMTP:LIBSRLZM@MAIL1.HOFSTRA.EDU] >Sent: Friday, May 26, 2000 1:34 PM >To: SERIALST@LIST.UVM.EDU >Subject: Re: Serials Retention and DRA Serials Module > >wait, i do not understand. in the summary holdings statement you need to >supply start date and close date. these dates are reflected in the web >opac version, instead of the free text summary statement. > >and another thing, what information do you get from your holdings report, >and is it useful. also is it from the canned report or the report writer. > >linda meiseles >hofstra university >serials librarian ><LIBSRLZM@MAIL1.HOFSTRA.EDU> > >>>> "Ryan D. Parson" <RDPARSON@LIBAXP.UALR.EDU> 05/26/00 09:49AM >>> >When we retain a title for current year only or anything along that line, >we just enter "Current Year Only" in the summary of holdings. When the >holdings report runs, this will print. > >Ryan Parson >Serials Assistant >Ottenheimer Library >University of Arkansas at Little Rock >2801 S. University >Little Rock, AR 72204 >rdparson@ualr.edu >501.569.8815 > >>-----Original Message----- >>From: Kerstin Camenietzki [SMTP:kcamenie@LMAIL.CENCOL.ON.CA] >>Sent: Thursday, May 25, 2000 4:49 PM >>To: SERIALST@LIST.UVM.EDU >>Subject: Serials Retention and DRA Serials Module >> >>Two questions for DRA Users: >> >>Has anyone found a place in the serials record to key in the retention for >>a title, e.g. Current 5 years, in order to display/print this information >>in the standard Holdings Report? The Public Note is not useful here. >>Another question: is it possible to do a subject sort using holdings list? >>If so, how? >> >>Any help will be much appreciated. >> >>********************************************* >>Kerstin Camenietzki >>Manager, Serials Dept. >>The Bibliocentre, >>80 Cowdray Court >>Scarborough, ON M1S 4N1 >>Tel.: 416-289-5151 ext. 6036 >>Fax: 416-299-4841 >>email: kcameniet@lmail.cencol.on.ca >>*********************************************