2 messages:

1)------------------------------

-------- Original Message --------
Subject: Re: Ejournal records to keep -- Anne Frohlich
Date: Thu, 29 Jun 2000 13:32:00 -0500
From: Pauline Bryant <bryantp@swosu.edu>

Please post your messages to the list.  I think this is a topic
most of us would be interested in knowing more about.  Thanks!
Pauline Bryant
bryantp@swosu.edu

2)-------------------------------------

-------- Original Message --------
Subject: Re: Ejournal records to keep -- Anne Frohlich
Date: Thu, 29 Jun 2000 14:54:16 -0400
From: "Leadem.Ellen" <leadem@niehs.nih.gov>

Anne :

Beginning in 1998, I grappled with an ever increasing amount of paper in
keeping track of online journals, so armed with a 1/2 day course in
Filemaker Pro, I put all of the various pieces of information into a
database format.

I needed to keep track of acquisitions data, and be able to provide
revised
information to serials staff and catalogers (both areas which I also
oversee).

If I had a little more experience with Filemaker Pro at the time, I
might
have designed things in a more sophisticated manner, but it has at least
helped me put a hold on the chaos...

The most useful fields to track are :

TITLE, PUBLISHER, ISSN, URL, COVERAGE, ACCESS ACTIVATION DATE, ACCESS
METHOD, SUBSCRIBER ID#, ADMINISTRATOR PASSWORD(S), COST/YEAR,
ACQUISITION
STATUS, LICENSE INFORMATION, PAYMENT METHOD,PAYMENT DATE, CONTACT
PERSON,
EXPECTED RENEWAL DATE.

(Of course, there are bound to be some paper records such as license
agreements and e-mailed confirmations etc, which I just keep in a
hardcopy
file, arranged by publisher.)

The databas has offered a convenient means to run sorted lists,
especially
by Publisher, and expected renewal dates.

This work has been incorporated into the general acquisitions workflow,
although as a small site, I keep my hand in it at all times.

I also use the information to revise and update the links to our
ejournals
on our Library's webpage.

Good luck.

Ellen Leadem
Technical Services Librarian
NIEHS Library
Research Triangle Park, NC
leadem@niehs.nih.gov

At 02:07 PM 6/29/00 -0400, you wrote:
>-------- Original Message --------
>Subject: Ejournal records to keep
>Date: Thu, 29 Jun 2000 11:12:35 -0500
>From: Anne Frohlich <frohlich@mail.mcneese.edu>
>
>Could those of you who do a lot with online subscriptions tell me what
>are
>the essential records to keep.  I need to set up payment records, the
>equivalent of check-in, cancellation and discontinuation.  How have you
>revised your work flow?
>
>What types of forms do you use?
>
>Thank you.
>
>Anne Frohlich, Serials Librarian
>McNeese State University Library
>Box 91445
>Lake Charles, LA 70609
>Phone: 337-475-5741
>Fax:     337-475-5719
>http://www.mcneese.edu/library/
>