Serials policy and procedure -summary of responses M. Lou Nesson 05 Mar 2001 14:42 UTC
I received as many requests for the information that I received as I did suggestions, so I thought it might be helpful to summarize to the two lists I posted to. Thanks to all who offered input. ************************************************************************* ***Cofrin Library has such a manual, which I pretty much developed. I have two sections, "Serials Dept. Procedures" and "Student Procedures". The first table of contents lists: Bindery Cancellations Checking in - serials, periodicals, telephone books Claims Donations (adding to collection) Electronic Access Fiscal Year Turnover Gift Periodical tiles - adding new, claiming Index & Abstract titles regularly bound Invoices Limited retention journal titles Mending Periodicals OCLC instructions for LDRs Ordering - microfilm &/or electronic products, new standing orders, new subscriptions Remote storage Renewal notices Routing periodicals Serialst - Serialst Scope, purpose, interactive commands Shifting Special Projects Statistics Student assistants - hiring student assistants Student Job Description form Title changes Vendors Withdrawals - Issues, Titles The Student Procedures portion is pretty nitty-gritty-ish, and covers: Bindery Checkins Claims - searching, sending out Invoices/vouchers Mail, sorting Newspapers - pulling, routing; list Database general procedures Processing Renewals, searching Search requests Shelfreading Withdrawals - annual list It is on a Word document, and I could ship you the whole thing if you want; it's a little out of date at the moment (we've moved to Voyager from Notis, for example) but may be helpful. I do keep, and use, written procedures regularly for my students. Hope this helps! Jeanette L. Skwor Serials Dept. - Cofrin Library University of Wisconsin - Green Bay 2420 Nicolet Drive Green Bay, WI 54311 Phone: (920) 465-2670 Fax: (920) 465-2783 ************************************************************************* I'm not sure how much help this will be but most of our serial procedures (not all) are on the web at http://www.lib.ksu.edu/depts/techserv/faq.html These do apply specifically to Voyager, but will give you some general guidelines. If I can be of any help in understanding anything, please let me know. Mary E. Bailey redhead@lib.ksu.edu Serials Manager 509 Hale Kansas State University ************************************************************************* I am new to serials also...although we do not have a written policy, I can recommend a book which has been helping me. It is Management of Serials in Libraries written by Thomas E. Nisonger and published by Libraries Unlimited Inc. It is a 1998 version, very basic, and deals with electronic sources, as well as other issues. We ordered it for our library--I believe Borders, Amazon, and other book stores carry it or can get it for you too. Good luck! Donna Hudgins Serials Management Mary Washington College Fredericksburg, VA 22401 DHudgins@mwc.edu ************************************************************************* You can see our written procedures on our web page: http://library.ucr.edu/depts/acquisitions/serials.shtml Stefanie Stefanie Wittenbach Head of Acquisitions University Library University of California, Riverside P.O. Box 5900 Riverside, CA 92517-5900 909/787-2805 909/787-3720 fax stefw@pop.ucr.edu ************************************************************************* Thanks to everyone, M. Lou Nesson M.L.I.S. Assistant Librarian Massasoit Community College One Massasoit Blvd. Brockton, MA 02302 508-588-9100 X 1932 mlnesson@massasoit.mass.edu