-------- Original Message --------
Subject: 2001 Committee to Study Serials Cataloging follow-up
Date: Wed, 27 Jun 2001 17:45:41 -0400
From: Everett Allgood <everett.allgood@nyu.edu>

Dear colleagues :

At this year's Committee to Study Serials Cataloging meeting held Monday
June 18 at the ALA Conference in San Francisco, a panel discussion was
held addressing how institutions are handling e-journals and aggregator
sets. Unfortunately, time ran out before the audience had an opportunity
for questions.

Following the meeting, some members of the panel were approached with
specific questions. Below is a summary of responses from the individual
panel members to some questions and of other material there was not time
to cover in the program.

This summary  has been posted to multiple lists. Please excuse any
duplication.

New York University, Everett Allgood

NYU follows the single-record approach. When we have any print holdings,
the print record is used to describe the resource. If we have no print
holdings, we use or create a bibliographic record describing the remote
resource.

When using the print record, we add the following fields to the
bibliographic record:

006     Fixed-length data elements -- additional material
characteristics

We add this field so that users may qualify or limit searches by format
(e.g., computer file), and still retrieve those titles we hold in BOTH
print and electronic form.

530     Additional physical form available note

We combine this note with any applicable restrictions on access (e.g.
"Available also online via the World Wide Web. Remote access available
to New York University faculty, students and staff.")

776     Additional physical form entry

At this point we continue to add an 866 field (Textual holdings
statement) as a Summary Holdings Statement for each Location which holds
the title (as we progress further with the barcoding of all bound
volumes, and checking-in holdings in MARC format, the need for these
"Summary holdings statements" will disappear). New York University has
several branch libraries and several other consortial partners. Each
holding agency receives one or more Summary holdings statements at the
bib. level depending upon their shelving of the title.

The 866 for our online journals are labelled "BobCatPlus Electronic
Access." While other 866 statements portray detailed holdings
information, we do not include holdings data for electronic journals.
When we began entering them in the catalog we did include holdings
information, but the maintenance on the titles became overwhelming -- we
also realized that many users upon seeing a URL in the record simply
click on it (often before even reading the bibliographic record).

At the MARC Holdings level :

For each Holdings Location we build, we add a 007 field (Physical
Description fixed field). This designates the specific material
designation of the attached holdings. For example, if we had an
electronic journal on our single-record approach, we would have multiple
holdings records attached to the single bibliographic record. One would
have a 007 for print materials, one may have a 007 for microfilm,
another may have a 007 for microfiche, and another would have the 007
for a remotely-accessed computer file.

The individual holdings records would also each contain an 852 field
(Location), and the holdings record for the e-journal would contain an
856 for the URL.

We are currently in the process of adding 85X/86X combinations for all
currently-received serial titles.

Aggregator sets:

To date, NYU is yet to purchase and load any of the available
bibliographic record sets for the e- journal aggregators (e.g.,
ScienceDirect, Blackwell Synergy, etc.)

We have access to several of these aggregators. Currently we search the
individual titles in the sets against our catalog. For those NYU has
records for, we follow the single-record procedures outlined above. For
those titles not in our catalog, we import (or create) a bibliographic
record describing the remote-access computer file.

NYU's web-based OPAC is available at:
http://www.nyu.edu/library/bobst/cat.htm (click on "BobCatPlus" to begin
a session). If anyone has comments or questions, please contact Everett
Allgood at: everett.allgood@nyu.edu

University of Chicago, Renette Davis

Renette has compiled a website of URLs pointing to procedural documents
of institutions which address how they catalog internet resources.
Renette encourages interested parties to contact her if they would like
to add their own institution's address. Similarly, if your institution
appears and you prefer that it not, please contact her at:
rd13@midway.uchicago.edu.

The document is available at:

http://www.lib.uchicago.edu/Annex/TechSvcs/Serials/SerCat/urlsofld.html

Other members of the discussion panel:

John Radencich, Florida International University        radencic@fiu.edu

Rebecca S. Uhl, Arizona State University        rebecca.uhl@asu.edu

David Van Hoy, Massachusetts Institute of Technology    dcvh@mit.edu

Jina Wakimoto, California State University, Northridge
jina.wakimoto@csun.edu