Re: Duplicate issues (4 messages) Birdie MacLennan 31 Jul 2001 21:45 UTC
4 messages, 93 lines: (1)--------------------------- Date: Tue, 31 Jul 2001 14:41:58 -0500 From: Melissa H. Fayad <FayadM@MISSOURI.EDU> Subject: Re: Duplicate issues The only option that I can see (and we do this on occasion when we notice many duplicates) is to keep the mailing labels with the piece until it is checked in. Melissa H. Fayad Serials Assistant University of Missouri-Columbia Law Library 224 Hulston Hall Columbia, MO 65211-4190 (573) 884-4455 (voice mail available) fax (573) 882-9676 http://www.law.missouri.edu/library/ <FayadM@MISSOURI.EDU> (2)--------------------------- Date: Tue, 31 Jul 2001 16:07:04 -0400 From: Marilee Rouillard <mrouilla@KEENE.EDU> Subject: Re: Duplicate issues As we sort the mail we divide it into 2 piles. One pile is wrapped mail and as it is unwrapped the label is clipped off and put inside the issue. The other pile is mail that has the address stamped on. This sort is to determine where the issues go, but it does give us the chance to split it. Rarely do we open someone else's issue this way and we have that label when it is required. It does take longer, but I usually have student workers doing the mail. Marilee H. Rouillard, Periodicals Supervisor Mason Library, Keene State College 229 Main St. Keene, NH 03435-3201 mrouilla@keene.edu (603)358-2756 (3)--------------------------- Date: Tue, 31 Jul 2001 16:00:16 -0500 From: Jeanette Skwor <skworj@UWGB.EDU> Subject: Re: Duplicate issues ***When we open the mail, the wrapper or separate label sheet is slipped into the issue, and discarded at checkin time- that is to say, on *all* of the issues. We've needed them for other problems (getting site connections, for example) & just made it a habit to keep the labels until the issues are checked in. ***In the case of issues that arrive on separate days, we put a note on the checkin record and save the label we have in a "1/2 dups" file. Jeanette L. Skwor Serials Dept. Cofrin Library University of Wisconsin - Green Bay Green Bay, WI 54311-7001 (920) 465-2670 <skworj@UWGB.EDU> (4)--------------------------- Date: Tue, 31 Jul 2001 14:03:53 -0700 From: Beverly Butler <butler@LIB.STATE.CA.US> Subject: Re: Duplicate issues We save all mailing wrappers for a period of one week. That usually catches the duplicates, but isn't foolproof. Beverly Butler butler@lib.state.ca.us California State Library Acquisitions/Serials Teri Boardman <boardman@CL.UH.EDU> wrote: Our vendor has asked us to send copies of the mailing labels whenever we receive duplicates of journals. We do the best we can when our regular mail person is her. She catches the duplicates and keeps the plastic cover with the labels on them. I then fax all the pertinent info to our vendor and they send it to the publisher. The problem arises whenever we have a substitute mail person or the issues are received on different days. If the labels aren't glued to the magazine then we are out of luck. Has anyone had this problem and how have you solved it? Teri Boardman University of Houston-Clear Lake boardman@cl.uh.edu