Re: Check-In workflow not based on alphabet (Lynn Cote) ERCELAA@ctrvax.Vanderbilt.Edu 11 Jul 2001 20:44 UTC
Date: Wed, 11 Jul 2001 14:22:01 -0400 From: Lynn Cote <Lynn.Cote@UCONN.EDU> Subject: Re: Check-In workflow not based on alphabet (Ann Doyle) Once in an online environment we found it inefficient to alphabetize titles. Our mail is opened by students and the bulk of the journals are checked in by students. Once the daily mail is opened and stacked on the mail opening table the student/students take a stack to a computer to check in (new titles, entry changes, check-in problems or pattern problems are set aside for staff). Since our journals are shelved alphabetically the entry is *hatched* at the point of check-in. If the shelving entry is not on the cover a label is applied with the correct shelving entry (pop-up note). Approximately 750 items are checked in weekly for our main periodicals collection. We have wooden trucks labelled with the various satellite locations onto which each journal is sorted after it is checked in. We use pop-up notes as a visual reminder for routing to locations other than the main periodicals collection. (As you can imagine, pop-up notes are used for many purposes--routing, shelving entries, backfile orders, entry changes, etc.) Our service goal for journals to be checked in is with a 24-48 hr. turn-around time and this is consistently being met for all non-problematic receipt. Students usually have daily mail opened and checked in the same day or early the next morning. We have our main periodicals collection as well as 7 satellite locations on campus. We also have 5 regional campuses for which our students see check-in records and are trained to differentiate between/among. *************************** Lynn K. Cote Serials Receipt Coordinator Collections Services, U-5BC University of Connecticut Homer Babbidge Library 369 Fairfield Road Storrs, CT 06269-1005 (860)486-6495 lynn.cote@uconn.edu fax: (860)486-6493 Date: Wed, 11 Jul 2001 08:26:53 -0400 From: Ann Doyle <asdoyl2@POP.UKY.EDU> Subject: Check-In workflow not based on alphabet Who has gotten away from assignments for serials check-in by titles' alphabetic range? 1. How do you organize check-in assignments? 2. How do the mail people know where to route/how to sort the pieces? 3. Have you tried something that didn't work well before you found the right solution? What was it? If you'd like to respond directly to me, I'll post a summary to the list. Thanks, Ann ---------------------------------------------------------------------- Ann S. Doyle Serials Acquisitions Librarian Young Library Serials V: 859-257-0500 x2132 University of Kentucky Libraries F: 859-257-0508 Lexington KY 40506-0456 E: asdoyl2@pop.uky.edu