2 messages, 110 lines

(1)---------------------------
Date:         Wed, 10 Oct 2001 18:36:19 -0500
From:         Christine Freeman <christinefreeman@SBCGLOBAL.NET>
Subject:      Re: Bindery Schedule

At Texas A&M University Corpus Christi we send out 2 bindery
shipments a year. The first shipment is in December usually the week
after final exams are over. The other shipment is sent in May after
spring finals. With both shipments we will send only complete
volumes, it does not matter the frequency of the serial, just as long
as there is a complete volume. IF you have any other questions do not
hesitate to e-mail me.

-Christine Freeman
 <christinefreeman@SBCGLOBAL.NET>

--- Original Message ---
From: Glenda Alvin <galvin@TNSTATE.EDU>
To: SERIALST@LIST.UVM.EDU
Subject:      Bindery Schedule

>Our Acquistions and Serials Departments recently merged under my
>supervision.  This is the first time I have directly supervised serials
>and I trying to set up a bindery schedule for the periodicals.  I had
>the library assistant identify the frequency of check-in----weekly,
>monthly, bi-monthly, etc.,
>
>Is there any standard schedule for when periodicals should be sent to
>the bindery, such as all of the weeklies (e.g. Time, Newsweek) should
>go every 3 months?  I would really appreciate suggestions.  Thank you.
>
>Glenda Alvin
>Head, Acquisitions and Serials
>Tennessee State University
>Nashville, TN
><galvin@TNSTATE.EDU>
(2)---------------------------
Date:         Thu, 11 Oct 2001 11:00:48 +0200
From:         Lesley Tweddle <ltweddle@aucegypt.edu>
Organization: American University in Cairo
Subject:      Re: Bindery Schedule

Hallo Glenda,

How often to bind is frequently dictated by what you wish the bulk of
the bound volume to be.  This may need reviewing title by title, because
since the original decision was made, the issues may have become thicker
or thinner.

If you have a journal that is to be bound (for example) every 3 issues,
then, whenever you come to add the issue FOLLOWING a bunch of 3, you
remove those 3 and prepare them for the binder.  That way, there is
always at least one issue on display.

Regarding collection for bindery: in our library, we simply arrange for
each of our two binders to come every two weeks.  They collect whatever
we have prepared, and return what they collected the previous time.  By
using any other method, we have ended up with a backlog.  Backlogs mean
you spend a lot of time answering readers' questions and looking around
to see if the issues they want are waiting to leave, or irretrievably
gone for weeks, or are stuck in a large delivery of bound vols.

By using the "collect every 2 weeks" method, we don't have a binding
backlog.  However, binders in the US may be bigger, further away, and
may not want to visit so often.

Regarding weeklies, if you subscribe in microfiche, or have full text in
a database, you may not want to bind or even keep these for ever.  If
you must bind, it's a choice: if you can get a quick turnaround from
your binder, I'd recommend binding as early as possible before they get
really dog-eared; if your binder will only visit infrequently and take a
large consignment which s/he is s l o w to return, you may want to wait
until the heat is off the weeklies before you send them out of reach for
a month or more.

By the way (some of you may hear the buzzing of bees in bonnets at this
point): many years ago we were forced by budget constraints to cut back
on our binding.  We selected titles NOT TO BIND by the followsing
criteria:
--each issue should be able to stand (with normal shelf supports)
without flopping, like a perfect-bound book
--each issue should bear a title that corresponds to our existing
shelving title (we shelved serials by title at that time)
--this title should be legible enough on the spine of each issue, to
make reshelving practical

We have never regretted this decision, in fact over the years we have
added to the list of titles we don't bind.  Why?
--more people can have access to more issues at a time than if they're
bound;
--during photocopying, only one issue is being beaten up instead of a
whole volume;
--the publisher's own "perfect" binding (often of very good quality)
remains intact;
--so does the inner margin, whereas binding reduces that by at least 2mm
and precipitates damage from photocopying.

Good luck!

Lesley Tweddle
ltweddle@aucegypt.edu, tel. 797-6912

Head, Serials Department,
American University in Cairo - Libraries & Learning Technologies.
POSTAL ADDRESS:
American University in Cairo, Library - Serials, 11 Youssef el-Guindy
Street, Bab el-Louk, Cairo, Egypt.
FAX 792-3824.  International dialling code from USA 011-202; from UK
002-02