Position Announcement : Subscriptions Clerk, Fordham University Library -- Kira Haimovsky Stephen Clark 10 Sep 2002 18:10 UTC
-------- Original Message -------- Subject: Clerical position in serials, Fordham Universiy Library From: HAIMOVSKY@FORDHAM.EDU Date: Tue, 10 Sep 2002 12:27:21 -0400 POSITION ANNOUNCEMENT Subscriptions Clerk, Serials Department, Fordham University Library Under the supervision of the Head of the Serials Department, the position is responsible for the acquisition of the Library's collection of current periodicals (over 4100 subscriptions) for 3 library branches. Duties and qualifications Working closely with our subscription services agency EBSCO and directly with publishers, this position insures the continuity of the Library's periodical subscriptions. The duties include: ordering new subscriptions; processing cancellations; insuring that renewals are received and processed with necessary corrections; approving invoices for payment and resolving invoicing problems; insuring that refunds (when due) are received and credit memos processed; maintaining payment cards; tracing and correcting faults and errors inherent in acquisition of periodical material; solving a variety of problems arising from erroneous, partial or duplicate shipments, non-receipts, subscription lapses, and similar situations; handling communication (written, telephone, electronic) with vendors, publishers, back issue dealers and co-workers involved in management of periodical material; performing tasks associated with procurement of missing issues to complete volumes for bindery or filling volume gaps (i.g. evaluating the need for action, performing vendor selection for back issues, placing purchase orders, following up outstanding orders, making decisions to re-order, approving invoices for payment, insuring that materials are acquired in a timely manner); supervising the work of the bindery clerk related to incomplete volume problems; identifying bibliographic and other kinds of changes and forwarding information to the serials librarian; in charge of updating prices in the Serials Information Database for annual budget reports; in charge of the work with duplicates; training student workers; handling everyday mail and making decisions on appropriate actions. Uses serials module of the DRA integrated library system (migrating to Sirsi next year), local Serials Information Database (SID), Ebsconet (Ebsco's database), Internet based databases of publishers and back issue dealers. Duties assigned to this position require special aptitude for working with periodical publications. A successful candidate must have the ability to perform complex tasks, maintain a high level of attention, be very organized, detail-oriented, alert, responsible. Must have the ability to set priorities and jugle many complex tasks. Critical judgement is necessary for the identification of problems and for taking actions, as well as extreme perseverence in bringing outstanding items to satisfactory resolution. Required: library experience (preferably with periodicals) or other similar work experience at responsible level; demonstrated ability and preference for working with problem-related tasks; ability to learn computer programs related to the job; excellent communication skills. Starting date: ASAP Generous benefits, including medical and pension plans, tuition remission. Annual salary: $30,491 Send, fax or e-mail letter of application and resume to: Kira Haimovsky Head, Serials Dept. Fordham University Libraries 441 E. Fordham Rd. Bronx, NY 10458 fax: 718-817-3530 haimovsky@fordham.edu