From: David Goodman <dgoodman@Princeton.EDU>
Date: Fri, 07 Mar 2003 21:32:26
Subject: Re: Workflow for e-journals -- Barbara Rauch

As far as keeping track of the information, there is no practical
alternative yet except to maintain a separate list or database.

But your intended policy alarms me. You have purchased from the
aggegators only temporary access to these titles, as long as your
contract lasts and as long as their contract with the publisher lasts.
There are many journals in every library for which this is good enough,
and aggregator services provide a very efficient and economical way of
obtaining this temporary access.
But there are also journals in every library for which this is not good
enough.

If you think you have any titles for which the current isssues will
still be necessary to your users a year or two from now, you are acting
recklessly with respect to their needs if you rely on an aggregator.
There are only two choices for material for which permanent access is
needed (recognizing that in the context of a college of technology, this
may mean a few years, not a few centuries):

1. Obtain a version for which you purchase permanent electronic access,
guaranteed by thepublisher with provision for archiving in a national
library
or
2. Keep the paper.

Dr. David Goodman
Princeton University Library
and
Palmer School of Library & Information Science, Long Island University
dgoodman@princeton.edu

----- Original Message -----
From: Stephen Clark <sdclar@MAIL.WM.EDU>
Date: Friday, March 7, 2003 8:52 am
Subject: Workflow for e-journals -- Barbara Rauch

 > Date: Fri, 07 Mar 2003 12:19:11 +1300
 > From: "Barbara Rauch" <barbara.rauch@aut.ac.nz>
 > Subject: Workflow for e-journals
 >
 >
 > Hi
 > We are trying to make our serials electronic access only as far as
 > possible, so we began by purchasing large aggregated databases. The
 > intention was to reduce duplication by n ot keeping the print version,
 > if it also comes online. Now we have duplicated online resources where
 > the aggregators lists of journals over lap and of course the online
 > version where it comes

  as part of the print sub.
 > Anyway I'm digressing.
 > Do es anyone have a systematic method or workflow to manage things
 > like identifying duplicated online access, identifying the print +
 > online subs. titles with embargoes (of which we will continue to
 > keep in
 > print), publisher restrictions (like 'must have sub. to Emerald/Wiley/
 > or whatever'), claims for the online part of the sub.,
 > consortia payments (which means more than one vendor i.e. the one
 > that invoices and the one that gives access, which are frequently
 > different) and so on?
 >
 > We will be going live with Voyager in December. Perhaps this will
 > help, but I'm sceptical. Perhaps an Access database will help as there
 > are so ma ny variables. This is the way I'm thinking of going, but
 > am I
 > just created uneccessary work for myself?
 >
 > How do others keep track of this kind of info.?
 >
 > I hope I'm not the only one swimming through mud over this.
 >
 > Barbara
 >
 >
 >
 >
 > B arbara Rauch, Acquisi

tions Librarian
 > Auckland University of Technology Library /
 > Te Whare Matauranga
 > Room W301, A Block
 > 59 Wellesley Street East,
 > Private Bag 92006
 > Auckland 1020, New Zealand
 >
 > Ph: (09) 917 9999 ex 8874
 > Fx: (09) 917 9977
 > barbara.rauch@aut.ac.nz
 > http://www.aut.ac.nz
 >