Re: Journal supplement numbering --an editor asks us for input Carol Morse 03 Dec 2004 17:49 UTC
I would go with the vol. no. and date that corresponds to the print, regardless of when they actually come out. There is precedant for that since there are plenty of print titles that are dated a year or two back from when we receive them in the mail, since they are slow publications. Separate page numbering is good. It's annoying and confusing when the print comes out with the regular vol numbering and dates and also the dates when it came out online. Just my 2 cents worth. Carol Morse ******************************************** Address: Walla Walla College Library Periodicals Dept. 104 S. College Ave. College Place, WA 99324-1159 Carol Morse Serials Librarian morsca@wwc.edu 509) 527-2684; fax 509) 527-2001 ********************************************* >>> naomi@UFLIB.UFL.EDU 12/2/2004 2:06:32 PM >>> Forwarding this from a colleague in the serial industry... Please send to me personally at Naomi@uflib.ufl.edu, or direct to the originator of the message (zeditor@sunflower.com); I will summarize for the list responses I receive. Calling all librarians -- I know you're out there. <g> For several years now we have published annual supplements containing Web-exclusive articles that appeared on our site during the past six months. We have never numbered these supplements but have simply referred to them as "supplements" for the purposes of mailing requirements. The articles are typeset and paginated in a numbering scheme that is separate from the regular in-print volumes (for example, articles on the Web in 2004 would be numbered W4-nn, and so on). They are identified by their date of posting instead of a volume/issue number. (A picture is worth a thousand words: see content.healthaffairs.org/cgi/content/reprint/hlthaff.w4.534v1 for a live example.) Our preference for articles in these supplements is to have them cited by their online identifiers (date of posting, URL, no page numbers). However, it's been pointed out to us that having the supplements numbered could allow authors to cite Web-exclusive articles as in-print publications for skittish tenure committees who *still* don't view online publishing (even in a peer-reviewed environment) as counting toward publishing requirements. Here's the problem. Because of production lag times, we publish the Web articles from July-December of a given year in a supplement that is mailed with the second issue (Mar/Apr) of the following year. Articles from January-June of a given year are published in a supplement mailed with the fifth issue (Sep/Oct) of the same year. We could number our supplements in one of two ways, either of which is bound to confuse and annoy someone. Option 1 would be to number them with the volume year in which the articles appeared on the Web, even though the actual supplement volume wouldn't be produced until the next year (so supplement 1 of vol. 23, 2004, would consist of articles published in Jan-June 2004 but wouldn't be produced until Sept. 2004; supplement 2 of vol. 23, 2004, would be produced in March 2005). Option 2 would be to number the supplements according to when the in-print supplement is produced, regardless of whether the articles themselves were produced that year or the prior year (so supplement 1 of vol. 24, 2005, would contain articles from July-Dec 2004 and would come out in March 2005; supplement 2 of vol. 24, 2005, would contain articles from Jan-June 2005 and would come out in Sept 2005). Do those of you who manage citations and journal collections have a preference for which of two evils we should pursue? Does it really matter? Should we bother? Many thanks, and sorry for the convoluted explanation. ---- End forwarded message. Naomi K. Young Principal Serials Cataloger Cataloging & Metadata Dept. University of Florida naomi@uflib.ufl.edu 352 392-0355 ext. 234 My title has changed, but my contact information has not.