Inventory (Angelica Freitas) SERIALST Moderator 25 May 2005 21:41 UTC
Date: Wed, 25 May 2005 12:21:30 -0400 From: "Angelica Freitas" <afreitas@slc.edu> Subject: Re: [SERIALST] Inventory (Linda Grooms) Can somebody show an example of inventory for those who have no idea. Thank You Angelica ----- Original Message ----- > Date: Wed, 25 May 2005 11:24:22 -0400 > From: Linda Grooms <lgrooms@stetson.edu> > Subject: RE: [SERIALST] Inventory (Barbara Pope) > > Hi Barbara, > > About 15 years ago I started this project in dBase and converted it over > to Access a few years ago. I started by inputting information from our > old holdings cards, which had been updated each time we received bound > volumes from our bindery, or when it came to our attention that a volume > was incomplete. When completed, I printed reports that could be taken to > the shelves to verify the data. It took a while, but the end result has > been very valuable. > > Good luck. > > Linda Grooms > > -----Original Message----- > From: SERIALST Moderator [mailto:bmaclenn@UVM.EDU] > Sent: Wednesday, May 25, 2005 10:06 AM > To: SERIALST@LIST.UVM.EDU > Subject: [SERIALST] Inventory (Barbara Pope) > > Date: Wed, 25 May 2005 08:10:57 -0500 > From: Barbara Pope <bpope@pittstate.edu> > Subject: Re: [SERIALST] Inventory (2 messages) > > Hi, Linda. Did you harvest the holdings data from your library system or > do you enter it into Access by hand? This seems like it would be a good > thing for us to do an inventory, but I am not sure how to get started. > I started in my current job 3 1/2 weeks ago and have never worked in > serials before, so this is all a little new to me. > > Thanks. > > Barbara Pope, MALS > Reference/Periodicals Librarian > Axe Library > Pittsburg State University > >>(1)------------------- >>Date: Tue, 24 May 2005 15:29:48 -0400 >>From: Linda Grooms <lgrooms@stetson.edu> >>Subject: RE: [SERIALST] Inventory >> >>We have an Access table that shows all of our physical holdings. One of > >>the many ways we use it is to create shelf-reading reports for our >>student assistants. Our assistants are each responsible for a section >>of our collection and are issued reports that tell them exactly what >>they should see on the shelf. One of their responsibilities is to make >>a dated note on their shelf-reading report of any discrepancy. Many >>times something missing today returns tomorrow, so the note can be >>removed. At the end of each semester, I collect all of the reports and >>check any notes still active to see if our holdings need to be updated. > >>This serves as a continuing inventory. It also give me a way to check >>of the assistant's work :} >> >>Linda Grooms >>Periodicals Supervisor >>duPont-Ball Library >>Stetson University >> >>-----Original Message----- >>From: Jean Shankle [mailto:jshankle@PCCI.EDU] >>Sent: Tuesday, May 24, 2005 1:30 PM >>To: SERIALST@LIST.UVM.EDU >>Subject: [SERIALST] Inventory >> >>Do many of you do inventory of your periodical collection? How do you >>do it? I am specifically interested in knowing how those of you whose >>issues are not bar coded, do it. Do you have a special program that >>helps you with it? Or have an of you set up something yourselves on >>Access? We have done inventory in the past, but it is comparable to >>climbing Mount Everest. >> >>Thank you for any advice you can offer. >>Jean >> >>############################ >>Miss Jean Shankle >>Periodical Librarian >>jshankle@pcci.edu >>Pensacola Christian College Library >>Box 18000 >>Pensacola, FL 32523