Re: TARGET: Split Holdings and 852 Pennington, Buddy D. 06 Oct 2005 15:49 UTC
UMKC is part of the four-campus University of Missouri system and we do share an offsite storage facility. The criteria differs but tends to be duplicate materials and older materials. For example, our Health Sciences Library recently moved all periodical holdings older than 1981 to the depository. We treat the depository as a separate library location so we do split the holdings . Below is the holdings information from our OPAC. We use Innovative (still using character-based, but not for long!) so we use separate checkin records to indicate the separate holdings. And we are not using MFHD so we do not use 852 fields. I understand that Millennium uses MFHD but we are not sure if it actually utilizes the 852 field or not. CHECKIN RECORD #1 (HEALTH SCIENCES LIBRARY) Loc UMK HSL Periodical Periodical LIB. HAS v.87-(1980-) Latest Received: September 2005 112:9 CHECKIN RECORD #2 (UMKC HOLDINGS AT OFFSITE DEPOSITORY) Loc UMKC DEPOSITORY Periodical LIB. HAS v.85-86(1978-1979) I personally believe that it is easier on everyone if you treat the offsite storage as a separate library location just like you would reference or a separate library branch. So you'd want to use separate holdings records for the separate locations. Buddy Pennington Serial Acquisitions Librarian UMKC - University Libraries 800 E. 51st Street Kansas City, MO 64110 816-235-1548 816-333-5584 (fax) penningtonb@umkc.edu UMKC University Libraries: Connecting Learners to the World of Knowledge www.umkc.edu/lib -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Rhonda Altonen Sent: Thursday, October 06, 2005 9:45 AM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] TARGET: Split Holdings and 852 We are currently keeping our older journals and books in an off-site storage facility, they are still available for circulation, and it just takes a few days for us to retrieve them. Some questions have come up, and I would like to get the input from the "compendium of all human knowledge". 1. How many of you are currently using an off-site storage facility for back issues of journals or books? 2. What are some of the criteria you use to decide an item or items is moved there? 3. Do you reflect the move in your holdings? 4. Are you using split holdings? 5. Are you utilizing the 852 field in any way? 6. Any other comments/advice would be helpful. Thank you, Rhonda Rhonda L. Altonen Denison Memorial Library 4200 East 9th Avenue Box A003 Denver, CO 80262-0003 OCLC: COU Courier Code: UCHSC, Denver P: 303-315-5536 "I would be most content if my children grew up to be the kind of people who think decorating consists mostly of building enough bookshelves." Anna Quindlen Disclaimer: Opinions expressed are those of the sender alone and do not reflect the position of the University of Colorado.