Re: TARGET: Split Holdings and 852 Stanton, Victoria 06 Oct 2005 16:09 UTC
We stored about 7,000 journal volumes off site. They were selected based on having dependable online access to the same years. Most were titles available in JSTOR. We annotated our holdings record by adding a text note to the holdings records. After a long discussion, we decided not to change the location code on the holdings record, mainly because we planned to move them back to the collection after our new addition was complete. We did not touch individual item records. Our stored volumes were not available for retrieval. Here's a sample where current volumes remained in the library, while earlier one were in storage. The 035 was used to annotate date sent to storage (June 21, 2000), and box numbers of the stored volumes (boxes P83-P88). 035/1: : |a (FJUNF)storage20000621*P83-P88 899/1: : |a v.1-v.74 (1916-1989) Not available: in storage 899/3: : |a v.75-v.85 (1990-2000) Available; on shelf 899/4: : |a Index: v.1-v.53 (1916-1968) Not available: in storage 899/5: : |a Note: v.70-v.71 not published 899/6: : |a THIS TITLE IS ALSO AVAILABLE ONLINE. USE LINK ABOVE. Vicki Stanton Head, Serials Department University of North Florida Library Jacksonville, FL 32245 904 620-1512 -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Rhonda Altonen Sent: Thursday, October 06, 2005 10:45 AM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] TARGET: Split Holdings and 852 We are currently keeping our older journals and books in an off-site storage facility, they are still available for circulation, and it just takes a few days for us to retrieve them. Some questions have come up, and I would like to get the input from the "compendium of all human knowledge". 1. How many of you are currently using an off-site storage facility for back issues of journals or books? 2. What are some of the criteria you use to decide an item or items is moved there? 3. Do you reflect the move in your holdings? 4. Are you using split holdings? 5. Are you utilizing the 852 field in any way? 6. Any other comments/advice would be helpful. Thank you, Rhonda Rhonda L. Altonen Denison Memorial Library 4200 East 9th Avenue Box A003 Denver, CO 80262-0003 OCLC: COU Courier Code: UCHSC, Denver P: 303-315-5536 "I would be most content if my children grew up to be the kind of people who think decorating consists mostly of building enough bookshelves." Anna Quindlen Disclaimer: Opinions expressed are those of the sender alone and do not reflect the position of the University of Colorado.