the debate on checkin Irma Nicola 20 Jan 2006 18:22 UTC
I like to think that in a more perfect world we could eliminate checkin, but for us it's still a matter of the "security" and oversight of inventory control. I have a another similar disaster recovery story for items that we had in storage, then one day we had very heavy rains and a leak/flooding in storage, without the inventory how does one issue any kind of competent claim? Just as a matter of course (the storage preceded any electronic checkin) we thoroughly inventoried the storage items per issue and were able to get insurance overage for them. Recent events show each one of us that we "should" have some way of verifying inventory, if not checkin then some separate system whichever is more cost effective, I suppose that you could collect packing slips every year? But that seems very labor intensive also. Blessings, Irma Harue Nicola Serials Coordinator Azusa Pacific University PO Box 7000 Azusa, California 91702 626-815-6000 extension 5258 John 1:4 inicola@apu.edu Date: Tue, 17 Jan 2006 16:25:56 -0500 From: Glenn Jaeger <jaeger@ABSOLUTE-INC.COM> Subject: Re: Looking for other libraries that have eliminated check-in Please allow me to add another reason why it's important to check in print journals. It verifies that you physically have/had them within your facility which is essential for disaster recovery. If you cannot prove that specific titles and volumes were indeed received, FEMA and/or your insurance company will not pay for that replacement. Think of how the libraries affected by Katrina, Rita and Wilma will identify what they lost. My guess is that their check in records will be a primary tool. Rebuilding a library collection is difficult enough, imagine what it would be like if you didn't know what you had? ----------------------------- Date: Tue, 17 Jan 2006 16:04:44 -0600 From: "Shankle, Jean" <jShankle@PCCI.EDU> Subject: Re: Looking for other libraries that have eliminated check-in Maybe I can add a bit of personal experience to that. Being in Pensacola, FL and having been hit by Ivan last year (oops no longer last year) and parts or all of 5 storms this past summer (Arlene, Cindy, Dennis, Katrina, Rita), one of our main routes for mail delivery was through New Orleans; I know we have periodicals floating around in the Gulf. Our claiming person has had many more items to claim this past year and a half. If we didn't check-in issues, we wouldn't know if issues were being eaten by fish or hanging in trees and we would have many sizable holes in our collection.=20 (By the way we were able to plug most of the holes, which is better than having to rebuild an entire library, so we were fortunate.) Jean Shankle =20 -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Glenn Jaeger Sent: Tuesday, January 17, 2006 3:26 PM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] Looking for other libraries that have eliminated check-in Please allow me to add another reason why it's important to check in print journals. It verifies that you physically have/had them within your facility which is essential for disaster recovery. If you cannot prove that specific titles and volumes were indeed received, FEMA and/or your insurance company will not pay for that replacement. Think of how the libraries affected by Katrina, Rita and Wilma will identify what they lost. My guess is that their check in records will be a primary tool. Rebuilding a library collection is difficult enough, imagine what it would be like if you didn't know what you had? -----------------------------