I like to think that in a more perfect world we could eliminate checkin,
but for us it's still a matter of the "security" and oversight of
inventory control.

I have a another similar disaster recovery story for items that we had
in storage, then one day we had very heavy rains and a leak/flooding in
storage, without the inventory how does one issue any kind of competent
claim?  Just as a matter of course (the storage preceded any electronic
checkin) we thoroughly inventoried the storage items per issue and were
able to get insurance overage for them.

Recent events show each one of us that we "should" have some way of
verifying inventory, if not checkin then some separate system whichever
is more cost effective, I suppose that you could collect packing slips
every year?  But that seems very labor intensive also.

Blessings,
Irma Harue Nicola
Serials Coordinator
Azusa Pacific University
PO Box 7000
Azusa, California 91702
626-815-6000 extension 5258

John 1:4
inicola@apu.edu

Date:    Tue, 17 Jan 2006 16:25:56 -0500
From:    Glenn Jaeger <jaeger@ABSOLUTE-INC.COM>
Subject: Re: Looking for other libraries that have eliminated check-in

Please allow me to add another reason why it's important to check in
print
journals. It verifies that you physically have/had them within your
facility which is essential for disaster recovery. If you cannot prove
that
specific titles and volumes were indeed received, FEMA and/or your
insurance company will not pay for that replacement. Think of how the
libraries affected by Katrina, Rita and Wilma will identify what they
lost.
My guess is that their check in records will be a primary tool.
Rebuilding
a library collection is difficult enough, imagine what it would be like
if
you didn't know what you had?

 -----------------------------

Date:    Tue, 17 Jan 2006 16:04:44 -0600
From:    "Shankle, Jean" <jShankle@PCCI.EDU>
Subject: Re: Looking for other libraries that have eliminated check-in

Maybe I can add a bit of personal experience to that.  Being in
Pensacola, FL and having been hit by Ivan last year (oops no longer last
year) and parts or all of 5 storms this past summer (Arlene, Cindy,
Dennis, Katrina, Rita), one of our main routes for mail delivery was
through New Orleans; I know we have periodicals floating around in the
Gulf.  Our claiming person has had many more items to claim this past
year and a half.  If we didn't check-in issues, we wouldn't know if
issues were being eaten by fish or hanging in trees and we would have
many sizable holes in our collection.=20
(By the way we were able to plug most of the holes, which is better than
having to rebuild an entire library, so we were fortunate.)
Jean Shankle =20

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Glenn Jaeger
Sent: Tuesday, January 17, 2006 3:26 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Looking for other libraries that have eliminated
check-in

Please allow me to add another reason why it's important to check in
print journals. It verifies that you physically have/had them within
your facility which is essential for disaster recovery. If you cannot
prove that specific titles and volumes were indeed received, FEMA and/or
your insurance company will not pay for that replacement. Think of how
the libraries affected by Katrina, Rita and Wilma will identify what
they lost.
My guess is that their check in records will be a primary tool.
Rebuilding a library collection is difficult enough, imagine what it
would be like if you didn't know what you had?

 -----------------------------