Re: Looking for other libraries that have eliminated check-in Marynelle Chew 17 Jan 2006 20:15 UTC
No, the auditors haven't asked to see what is described below, but they have trotted over and asked to see specifically copy 2 of a random book. So it's not beyond the realm of possibility, at least not in my library. Be that as it may, we're still very seriously considering eliminating check-in except for those titles we bind. The best work around we've come up with thus far is a list of bindery titles that we would check upon receipt. If it's not bound, out to the stacks it goes (after property stamping); if it gets bound, then it gets the full, deluxe treatment. Still requires a bit of intervention, but not as much as maintaining check in records and claiming records for everything. We have just under 1000 current periodicals and newspapers. As our acquisition of e-journals increases, we must find ways to alter the workload of existing staff to accommodate new tasks since we definitely won't be getting any new FTE. Marynelle Chew Joseph F. Smith Library Brigham Young University-Hawaii Laie, HI >>> LISTSERV@LIST.UVM.EDU 1/15/2006 6:00:00 PM >>> There is 1 message totalling 45 lines in this issue. Topics of the day: 1. Looking for other libraries that have eliminated check-in ---------------------------------------------------------------------- Date: Sun, 15 Jan 2006 16:05:17 -0700 From: Dan Lester <dan@RIVEROFDATA.COM> Subject: Re: Looking for other libraries that have eliminated check-in Every state and every institution has different rules regarding auditing of institutional property. However, has an auditor EVER come looking to see if you have the December 2004 issue of Albanian Underwater Basketweaving? I didn't think so. Remember that even if you have a subscription to the journal, and have carefully recorded that you received it, that doesn't mean that it is still in the library. Right? As long as you have some issues for 04 (or whatever subscription period) and the documents that show you paid for it (rather than writing a check to yourself), I believe you've done your duty. And even if your auditors aren't happy that they, what sanctions are they going to take? Certainly they can't do anything that will get you fired. No, I'm not, thank goodness, an auditor. But I do know that we librarians make FAR too many decisions based on "what if" worst case scenarios than we need to. All too many libraries and library departments are managed by fear and worry, rather than common sense. dan Wednesday, January 11, 2006, 1:51:51 PM, you wrote: TSE> There were a TSE> number of participants however who quickly noted TSE> that check-in was TSE> required for auditing purposes. -- Dan Lester, Data Wrangler dan@RiverOfData.com 208-283-7711 3577 East Pecan, Boise, Idaho 83716-7115 USA www.riverofdata.com Fair is whatever God decides to do. ------------------------------ End of SERIALST Digest - 14 Jan 2006 to 15 Jan 2006 (#2006-10) **************************************************************