Re: FW: Local Holdings for multiformat holdings Lin, Selina S 12 Dec 2006 14:12 UTC
The URL Myrtle provided left out the last few words. Try this and you'll find it. http://www.oclc.org/batchprocessing/options/holdings/localdatarecords/de fault.htm. Selina Lin (U of Iowa) -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Janie Jones Sent: Monday, December 11, 2006 11:39 AM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] FW: Local Holdings for multiformat holdings Hello, I cannot reach the file on Local Holdings Maintenance Service using the url you provided. Can you re-direct me? Thanks, Janie -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Myers,Myrtle Sent: Friday, December 08, 2006 8:26 AM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] FW: Local Holdings for multiformat holdings To clarify, OCLC recommends libraries use the appropriate bibliographic record for creating local holdings in WorldCat whenever possible. This allows OCLC's resource sharing system to accurately deflect requests based on format-level policies and it will allow your holdings to be accurately reflected if you choose to take advantage of other services like WorldCat Collection Analysis. However, if your library or group decides to build local holdings records for all formats on the print bibliographic record we recommend that you build a separate local holdings record for each format and code the 007 field in the Local Holdings record to match the format being described in the record. The display in FirstSearch will be more accurate if you follow this convention. The summary field should reflect the holdings for all formats recorded on the paper bibliographic record. The conversion of the Local Data Records from the old system was completed in February 2006. There are no plans to do any further conversions of the data. If there are holdings that are not displaying in the way you would like them to display you will need to manually fix those records or if possible take advantage of the Local Holdings Maintenance program to have your holding updated automatically based on a file from your local system. For more information about the Local Holdings Maintenance service you can go to http://www.oclc.org/batchprocessing/options/holdings/localdatarecords/de fault.htm. Myrtle Myers Product Manager, Holdings & Local Data OCLC -----Original Message----- From: Ian Woodward [mailto:iwoodward@MAIL.COLGATE.EDU] Sent: Monday, December 04, 2006 8:44 AM Subject: Re: Local Holdings for multiformat holdings Our institution also made use of Passport to display the sum of print and microtext holdings, indicating the microtext holdings in note fields in accordance with an approved format. With the transition to Connexion and MARC holdings format, the notes we had previously entered to indicate microtext holdings were deposited in the 852 or 866 fields according to variations in features of said text that are obscure to me. I was advised by instructors at Nylink that the public note subfield ($z) of the 852 field is now an appropriate location to report one's microtext holdings, but that the sum of print and microtext holdings should be reported in the Summary Field. However, they did say that microtext holdings as reported in the note fields in Passport did not make their way to the Summary Field in Connexion, and that no mass retrospective repair project should be undertaken by libraries as a fix was in production. One point that was left obscure to me, and that concerns the 007 field. They were very clear that the 007/00 should not be set to indicate "microform" unless the bibliographic record unless the 300 field indicated that the bibliographic record was constructed to describe microtext. However, the 007/00 can be set at "unspecified", and, that having been done, the 007/01 can be set at 'multiple physical formats'. Does anyone know under what circumstances these options are intended to be used? IW I. Woodward Serials Office Colgate University Libraries 201L McGregory Hall 13 Oak Drive Hamilton, N.Y. 13346 Ph.: 315-228-7306 Fax: 315-228-7029