Re: Print newsletters moving to e-mail Barbara Pope 01 Feb 2007 22:22 UTC
I have thought about that, too, but that would involve staff time, which I do not have a lot of. I came to my job in May 2005 already 5 years behind on some tasks, even farther on others. My thought is that the publisher should be creating digital copies and maybe providing access through their own website or a vendor database, such as EBSCO EJS. Barbara Pope, MALS Reference/Periodicals Librarian Axe Library Pittsburg State University Pittsburg KS 66762 bpope@pittstate.edu Barbara Rauch wrote: > Has anyone thought to scan them into a digital repository? > > We are also trying to come up with a solutions to this problem. > > Regards > Barbara. > > > > Barbara Rauch, Acquisitions Coordinator > > Mail No. B-30, AUT University Library > Private Bag 92006 > Auckland 1142 > New Zealand > > ph: +64 (09) 921 9999 ex 8874 > fax: + 64 (09) 921 9977 > > > > > >>>> kteel@STANFORD.EDU 02/02/07 6:48 a.m. >>> >>>> > Sarah M. Barnard wrote: > >> I really feel that printing them is retrogressive, space consuming, >> and not very helpful, although we have been known to do it, >> especially for some missing back issues, or issues from an >> organization that is now defunct when we doubt that the website will >> remain viable. The e-mail newsletters are a particular problem >> because they are sent to one address. In that case, the temptation >> to just print them is strong. >> > > We have done the same thing here in some cases. We have strong > collections of newsletters from NGOs and specialized organizations > from developing countries, particularly in Africa, and we want to > continue to provide that content to our scholars and researchers. In > some cases, the bibliographer has printed out e-mailed newsletters or > issues that were posted on a website (and frequently, the websites > for these organizations disappear) and we have treated them as print > reproductions of born digital content. It does seem like a step > backward, but if the bibliographer is willing to make the print-outs > on archival quality paper, and the electronic version is no longer > available, then it more or less works for us. > > When the newsletter is online and freely accessible without > passwords, etc., then we catalog the online version as we would any > electronic resource. For the ones that require passwords, we don't > catalog the online version, but we note in the record for the print > version that the print ceased and it's now online, and give the URL > if the online version is free. We don't want to manage passwords, and > if the content is free, individual scholars may be able to sign up > for the newsletter themselves. This isn't a great system, but with > tens of thousands of titles to manage, I don't see how we could > easily deal with passwords. > > Some newsletters cease in print and don't have a one-to-one > equivalent online. The same kind of content will be on the > organization's website, but not formally presented as a "newsletter". > In those cases, we will catalog the organization's website if the > bibliographer wants this. > > Not specific to newsletters, but another thing I'm seeing more often: > the print version will only be provided to developing countries. For > developed nations, it is only available online. Does this count as > "ceased in print"? > > > Kay Teel > Serials Catalog Librarian and Cataloger for the Arts > Stanford University Libraries and Academic Information Resources > Phone: (650) 724-7346 > kteel@stanford.edu > >