Re: Handling of Sample Issues Pennington, Buddy D. 15 Nov 2007 15:27 UTC
When I started at UMKC, we had shelves and shelves of sample issues. I took a look at them and when I found single issues from the 1980s I decided to weed the whole bunch. Just about everything went into the recycle pile. Now, we use our "samples" collection only as a means to identify potential gift subscriptions, title changes, or new titles that are included with another subscription. When the checkin assistant can't find a title it goes on a shelf. Once a week, I grab those and either create a "discard" checkin record (if the title does not look like it has much potential" or a "samples" checkin record. We use Innovative and have templates set up so creating one of these records takes all of 30 seconds. That way the checkin assistant then knows what to do with the next issue that arrives, if there is one. NOTE: we do not check any actual issues in. The checkins are basically blank records with a note that says to either stick the issue in samples or on the recycle pile. Once per year, we scan the samples shelf to see what can be tossed (single issues, etc.). When we get enough issues of a title that we feel comfortable that it is something we will continue to get, I then take it to the subject selector to determine if it is a title worth adding or if the samples checkin for that title needs to become a discard checking. Buddy Pennington Serial Acquisitions Librarian University of Missouri - Kansas City University Libraries 800 East 51st Street Kansas City, MO 64110 816-235-1548 816-333-5584 (fax) penningtonb@umkc.edu -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Ann E Miller Sent: Thursday, November 15, 2007 8:20 AM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] Handling of Sample Issues I would also be very interested in any responses as well. We're struggling with the same "issue" over here at Duke. Ann ************************************************************** Ann E. Miller Head, Electronic Resources & Serials Management Perkins Library Duke University "Changed Priorities Ahead" Durham, NC 27708-0177 Scottish Roadsign phone: 919.660.5855 fax:919.668.3134 email:ann.e.miller@duke.edu "Janet L. Flowers" <jflowers@EMAIL.UNC.EDU> Sent by: "SERIALST: Serials in Libraries Discussion Forum" <SERIALST@LIST.UVM.EDU> 11/14/2007 09:06 PM Please respond to "SERIALST: Serials in Libraries Discussion Forum" <SERIALST@LIST.UVM.EDU> To SERIALST@LIST.UVM.EDU cc Subject [SERIALST] Handling of Sample Issues Colleagues We are looking to simplify or eliminate the steps related to sample issues that arrive unsolicited in our department. So, I would be very interested to know how other --especially large research--libraries handle this issue. Thank you in advance for your perspectives. Sincerely, Janet -- Janet L. Flowers Head / Acquisitions Department CB 3902 University Library University of North Carolina at Chapel Hill Chapel Hill, NC 27514-8890 U.S.A. Phone: 919-962-1120 FAX: 919-962-4450 url: http://www.lib.unc.edu/acq/