Job Posting: Serials Assistant - Law Library - Washington, DC Vosmek, John J. 10 Jul 2008 18:51 UTC
I'm posting this on behalf of our HR department. This could be a great job for somebody currently working on an MLS. Interested parties should apply using the URL at the bottom of this email, and NOT by responding directly to me. SERIALS ASSISTANT SUMMARY: Using SydneyPlus, creates and maintains clear and up to date serial record and routing lists; processes materials received expeditiously; routes materials promptly to attorneys and to other offices; identifies materials needing cataloging; identifies and claims materials not timely received. In New York, also shelves books and files loose-leaf materials and newsletters. Positions are located in the Washington and New York Offices. In Washington, reports to the Technical Services Manager. In New York, reports to the IRC Manager. ESSENTIAL DUTIES & RESPONSIBILITIES ' Open and sort incoming mail. ' Check in and process serials in SydneyPlus as they are received, checking for accuracy and missing items. ' Initiate claims and take other action for problem titles as needed and record claim information in SydneyPlus. ' Identify and inform Cataloger of new materials needing cataloging. ' Identify and inform Cataloger of serials with changed titles. ' Route items received to appropriate parties, offices, or IRC locations within the firm. ' Prepare other IRC materials for filing, shelving and circulation as needed. ' Prepare materials for shipment to US and international offices ' Create and maintain serials receipt schedules in SydneyPlus. ' Create and maintain routing lists for serials received by attorneys and print labels on request. ' Update routing lists as attorneys arrive, leave, or change their practice areas. ' Monitor number of names on routing lists and suggest acquisition of additional subscriptions where appropriate. ' Monitor manually and automatically updated inventory records in SydneyPlus. ' Compile statistical record of the number of volumes received by the Information Resource Center during the year. ' Work closely with cataloging and acquisitions staffs to insure overall departmental quality. ' Look for ways to improve the continued accuracy and efficiency of serials processes. and other duties as assigned. Additional duties in the New York office ' File newsletters, pocket parts and loose-leaf services. ' Maintain collection including shelving and filing of materials. ' Review and process invoices for payment. ' Coordinate ordering office copies and missing releases with the Washington office. ' Request cataloging records from the Washington office ' Assist in inter-library loans and returning materials to lending libraries. ' Order Westlaw supplies and paper. ' Perform shelf reading and shifting of materials in stacks as necessary. REQUIRED SKILLS: ' Demonstrated Windows, word-processing, and email proficiency. ' Keyboarding skills (40 wpm) ' Proven aptitude for efficiency and accuracy with a high volume of material. ' Ability to organize tasks and work independently. ' Good written and oral communication skills. ' Strongly preferred: library experience/bibliographic skills. ' Strongly preferred: experience with SydneyPlus or a similar automated serials system. ' Strongly preferred: Internet experience. EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE: Minimum: B A. or B.S. degree, or equivalent experience, preferred. LANGUAGE SKILLS: Strongly preferred: reading knowledge of a modern foreign language. OFFICE HOURS (include lunch hours): 9:00 AM-5:30 PM, Monday-Friday. Must be flexible for overtime. This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined. We are an Equal Opportunity Employer. Qualified candidates may apply online via our website at www.hhlaw.com <http://www.hhlaw.com/> and click on "Careers". EOE M/F. Please do not email resumes. John Vosmek Manager, Technical Services Information Resource Center HOGAN & HARTSON LLP "EMF <HHLAW.COM>" made the following annotations. ------------------------------------------------------------------------------ This electronic message transmission contains information from this law firm which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify us by telephone (+1-202-637-5600) or by electronic mail (PostMaster@HHLAW.COM) immediately. ==============================================================================