Summary of Binding alternatives Kathi Jakubowski 07 May 2009 15:58 UTC
Thank you to those of you who responded to my request for coping with binding budget reductions. I will try to summarize from the responses I received. Two libraries that responded have gone through fairly recent binding reductions. One library in particular had an 80% decrease in their budget in the past 2 years. That library lost one binding position, and the other person who handled bindery now checks in journals and serials, is being trained in ordering, receiving and cataloging them and does bindery in her "spare time." 1. The most obvious option, used by many of us already, is to stop binding print journals if reliable access is available online (JSTOR, Project Muse, etc.). One library added that reliable e-access is not just through a database, but with the ability to read/browse an entire issue. Their policy meant no more paper Elsevier, Springer, Wiley, etc. titles, which covered a lot of what they had been binding. Also consider cancelling the print version in favor of electronic only access. (At UW-Milwaukee, we no longer bind our JSTOR titles for which we have current subscriptions. We keep the loose issues that are not yet available online in our Current Periodicals Room until they are accessible online, at which point we withdraw the loose issues. They take up more shelf space in Current Periodicals, but do not require barcoding and labelling, saving some staff processing time.) 2. When possible, increase the number of issues bound together, up to 2" in thickness, whenever possible. (At UW-Milwaukee, our binding supervisor has already begun doing this, with an eye to cutting binding costs.) 3. Re-evaluate binding free titles. Are they worth the staff time and cost to process? (We are beginning an aggressive effort to identify free titles that have low usage, unreliable receipt, etc., with the objective of cancelling/withdrawing them). 4. Consider not binding semi-annuals or quarterlies that are squat and thick enough to stand on the shelf. These would probably need item records and call number labels, and in some cases may need to be boxed or put in Princeton files (staff time and material costs should be considered/factored in here). One library estimated that putting more loose issues in the stacks would require between 5,000 to 6,000 additional barcodes a year. Also consult/communicate with your Circulation staff, because they will have to deal with the increase in loose issues in the stacks. (At UW-Milwaukee, our binding supervisor and I recently did a shelf-by-shelf tour of our Current Periodicals Room, identifying titles that we might consider no longer binding. We found a number of titles that we will eventually forward to our Collection Management Team to evaluate for retention/binding.) 5. Cancellation projects. If your library is undergoing a major serials cancellation project, don't forget to factor in the cost savings from no longer having to bind the titles being cancelled. 6. Plan to rely on ILL more for titles. Consider "pay by the drink" as a means of saving on journal subscription and binding costs. However, also realize you will have a rise in labor and other costs in this area, so the savings you will have from cancellations may be partly offset here. 7. Finally, remember to look at the big picture when planning any binding reduction. Savings in one area may increase costs in another. I also received a document from the Carleton College Library, which underwent a binding budget reduction of 29% several years ago. It's a well thought out and organized document, and may be useful to other libraries facing a similar situation. If you are interested in a copy of the document, please contact me directly, and I will forward you a copy. Special thanks go to the primary author of the document, Carol Eyler, and to Carol Thunem, who also adds the following comments regarding their document: "We regret that the document has not been updated since 2005, but all the strategies listed are currently in place. This document was made available to Serialst listserve in October 2005, and is mentioned in an article, "Binding dilemma: Changing horses mid stream—Or why we stopped binding periodicals at HKBU," in the v.31:2, June 2007, issue of "Library Collections, Acquisitions, and Technical Services." The article includes strategies used at Hong Kong Baptist University Library and mentions other ideas implemented at other institutions. You might find it interesting as well!" I hope this information proves helpful to those of you facing similar budget reductions. Kathi Jakubowski -- Kathi L. Jakubowski Head Serials Cataloger UWM Libraries 2311 E. Hartford Ave. Milwaukee, WI 53211 (414)229-4752 e-mail: kathij@uwm.edu