Re: Order records for e-journals T Thompson 11 May 2009 16:46 UTC
Patricia, In our acquisitions unit, we track the order information by the packages. We do this in main part because many of our invoices we receive via EDI, and these invoices do not provide the information at the title level. We use Serials Solutions ERMS to keep track of the titles in a package in which, ideally, Serials Solution does the work for us. This is not always the case, but that is the theory. We do have a staff member that verifies the information and corrects it, or has Serials Solutions correct it, if the information is inaccurate. Keeping track of the journals in the packages in acquisitions module would be a nightmare and unnecessary work. I really don't see the benefit of it. What justifications are your acq people using for tracking it at the title level? Tracey Thompson Acquisitions Librarian New Mexico State University Library MSC 3475 P.O. Box 30006 Las Cruces, NM 88003-8006 (p) 575-646-8093 (f) 575-646-7477 -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Glasson, Patricia A Sent: Monday, May 11, 2009 10:04 AM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] Order records for e-journals Hi Barbara, It's a huge amount of work, and to me it seems unnecessary; but no one has been able to convince acquisitions to stop doing it. They insist that it's not enough to have order records just for the package itself. I showed them our JSTOR account information, where it's easy to see a list of titles we subscribe to, but they don't think that's enough, either. I was hoping to find some support from other libraries that could be used to help make the case. Thanks for your response, every comment helps! Patty Glasson Serials Cataloging Specialist Purdue University 765-494-2811 -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Barbara Pope Sent: Monday, May 11, 2009 11:34 AM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] Order records for e-journals Hi, Patricia. This sounds like a lot of work to keep up with. JSTOR does not have a lot of titles, but do you do this with other databases, like from Ebsco, Gale, etc., where the databases gives you access to thousands of journals? Journal titles change frequently, so you information in the acquisitions module would have to change frequently as well. I am interested in hearing more about this. Please post to the list. Barbara Pope Pittsburg State University Pittsburg KS 66762 Glasson, Patricia A wrote: > Hello, > > We're wondering how other libraries handle large e-journal packages such > as JSTOR in their acquisitions module. > > It has been the policy here to create an order record for every title in > each package. This is done so that acquisitions staff can determine the > source of each e-journal and see a list of titles included in each > package. > > We use SFX and are implementing MARCit!, Ex Libris' MARC record service > for e-journals. The new workflow makes it difficult to get an order > record on every e-journal title, and our systems administrator thinks > questions about order source and package content can be determined using > SFX. But our acquisitions staff want to be able to see that information > within the acquisitions module and are not comfortable with the idea of > abandoning order records for every e-journal title. > > Any advice, suggestions, cautions, etc., on the pros and cons of order > records for e-journals would be much appreciated. > > Thanks! > > Patty Glasson > Serials Cataloging Specialist > Purdue University > 765-494-2811 > > >