I agree.   This discussion comes up every couple of years.   Check-in
doesn't take that long and can be done by someone who is not a
librarian.   I know that some libraries have dropped it, but if an
issue is missing how can you claim it if you don't know whether it was
stolen or never arrived.  Why wouldn't you want to know that you are
getting what you pay for?

Judith A. Koveleskie, MLIS, MA
Periodicals Librarian
Seton Hill University
Reeves Memorial Library
1 Seton Hill Drive
Greensburg, PA 15601-1548
kovelesk@setonhill.edu
724-838-7828
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On Tue, Feb 7, 2012 at 5:33 PM, Hulbert, Linda A.
<LAHULBERT@stthomas.edu> wrote:
> I understand that staff are in short supply in libraries. This one lost 6
> people a year ago with no opportunity to fill the positions. But I see the
> check-in process as part of our fiduciary responsibility.  We still spend
> nearly $100,000 on the printed serial. I wouldn’t stop checking in books and
> checking the invoice to the book and making sure I got the right thing and
> that I’m not missing anything. I don’t see a difference. We get an invoice
> for 30 books in a shipment, we make sure they are all there and we’re not
> being charged for something we didn’t get – even if it’s only $30 and it may
> never be used. So, what’s different about journals? I want to make sure we
> are getting what we paid for. It diminishes our credibility with our users
> when they look for something we don’t have (like issue 2 and we have 1 and
> 3) and we didn’t notice. We still claim – with less rigor for those titles
> that we don’t bind, but why would the publisher supply everything you’ve
> paid for if you’re not going to check and you don’t hold them accountable.
>
>
>
> We have students do the check-in and we get staff involved when there is a
> problem (like a title change which is also appropriate to notice and might
> only be discovered at the point of check-in).
>
>
>
> I know I’m ancient – I’ve been doing librarianship for over 40 years – AND
> I’ve also been audited and told to find the items on a randomly pulled
> invoice; including a serials invoice. What if I can’t and I can’t tell them
> why I can’t find it.
>
>
>
> We sacrifice credibility and our fiduciary responsibility if we stop
> checking in.
>
>
>
> Linda
>
> Linda Hulbert, Associate Director
>         Collection Management and Services
> O’Shaughnessy-Frey Library #5004
> University of Saint Thomas
> 2115 Summit Avenue
> St. Paul, MN 55105
> Phone: (651) 962-5016         Fax: (651) 962-5486        email:
> lahulbert@stthomas.edu
>
> Emerson: it is inconvenient to have one's opinions altered.
>
>
>
>
>
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@list.uvm.edu] On Behalf Of Christina Torbert
> Sent: Tuesday, February 07, 2012 4:00 PM
> To: SERIALST@LIST.UVM.EDU
> Subject: Re: [SERIALST] Journal check-in: to do or not to do
>
>
>
> We have considered stopping check-in, because it invests a fair about of
> time into a part of the collection that isn’t used much.  But as we shelve
> our journals by classification, the easiest way to put the call numbers on
> the loose issues is to check them in and let the system print labels.  Our
> collection has become small enough that one part time student can keep up
> with it.
>
>
>
> Christina
>
>
>
>
>
> Christina Torbert
>
> Head of Serials and
>
> Bibliographer for Philosophy and Religion
>
> J.D. Williams Library
>
> University of Mississippi
>
> 662-915-7059
>
> 662-915-6744 fax
>
> ctorbert@olemiss.edu
>
>
>
>
>
>
>
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@list.uvm.edu] On Behalf Of Scheiberg, Susan
> Sent: Tuesday, February 07, 2012 1:39 PM
> To: SERIALST@LIST.UVM.EDU
> Subject: Re: [SERIALST] Journal check-in: to do or not to do
>
>
>
> We would like to stop check here.  To our director it seems an expensive
> task for little gain.  Additionally, the staff member who does it is
> incredibly talented and we would love to put said talents elsewhere.  That
> said, we know that the reference staff use the “last issue received” field
> in our OPAC relatively often in their work, our users use it to come to the
> library to use the physical issue (whether we have the online version or
> not), and if it’s not updated and someone needs that issue, it’s the trigger
> for our claims.  Even though we have few print subs anymore, it seems tough
> to stop checkin from a user-based point of view.
>
>
>
> Thanks,
>
>
>
> Susan
>
> ---
>
> Susan Scheiberg
>
> Associate Director, RAND Library
>
> Manager, Content Acquisitions and Licensing
>
> RAND Corporation
>
> 1776 Main St.
>
> P.O. Box 2138
>
> Santa Monica, CA 90407-2138
>
> 310-393-0411 x6493
>
> susanls@rand.org
>
> www.rand.org
>
>
>
>
>
>
>
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@list.uvm.edu] On Behalf Of Katy Ginanni
> Sent: Friday, February 03, 2012 11:18 AM
> To: SERIALST@list.uvm.edu
> Subject: Re: [SERIALST] Journal check-in: to do or not to do
>
>
>
> Or, send responses to the list so we can all see!  J
>
>
>
> Katy G.
>
>
>
>
>
> Katy Ginanni, Collection Development Librarian
>
> Hunter Library, Western Carolina University
>
> Past President, NASIG
>
> 176 Central Drive
>
> Cullowhee, NC 28723
>
> ksginanni@email.wcu.edu
>
> 828-227-3729 office
>
> I’ll be attending the NASIG conference June 7-10 in Nashville, TN! Will you?
>
>
>
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@list.uvm.edu] On Behalf Of Wadeborn, Germaine
> Sent: Friday, February 03, 2012 2:03 PM
> To: SERIALST@LIST.UVM.EDU
> Subject: Re: [SERIALST] Journal check-in: to do or not to do
>
>
>
> I would also like to see the response.  Please copy me
> (gwadebor@library.ucla.edu)
>
>
>
> Thank you,
>
>
>
> Germaine Wadeborn
>
> UCLA Library
>
> Head, Print Acquisitions
>
>
>
>
>
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@list.uvm.edu] On Behalf Of Kellett, Susan
> Sent: Friday, February 03, 2012 9:52 AM
> To: SERIALST@LIST.UVM.EDU
> Subject: Re: [SERIALST] Journal check-in: to do or not to do
>
>
>
> I'd like to hear this too. If you send replies to Alice, feel free to cc: me
> (skellet@emory.edu).
>
> Thanks,
>
> Susan
>
>
>
> Susan Kellett Gue
>
> Sr. Library Specialist
>
> Electronic & Continuing Resources
>
> RW Woodruff Library/Emory University
>
> 404-727-2588
>
> 404-727-6882 (fax)
>
>
>
> From: Alice Bright <ab03@ANDREW.CMU.EDU>
> Reply-To: "SERIALST: Serials in Discussion" <SERIALST@LIST.UVM.EDU>
> Date: Wed, 1 Feb 2012 10:32:45 -0500
> To: "SERIALST: Serials in Discussion" <SERIALST@LIST.UVM.EDU>
> Subject: [SERIALST] Journal check-in: to do or not to do
>
>
>
> I would like to hear briefly if you have stopped checking in journals and
> how that is working for you.
>
>
>
> Also, if you stopped and then started again, what are the reasons for doing
> so.
>
>
>
> Thank you.
>
>
>
> Alice Bright
> Serials Librarian
> Hunt Library
> Carnegie Mellon University
> 4909 Frew St.
> Pittsburgh, PA 15213
> 412 268 7312
> ab03@andrew.cmu.edu
>
>
>
>
>
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