Posted on behalf of Tim Strawn:

LIBRARY SERVICES SPECIALIST IV, California Polytechnic State University,
San Luis Obispo

The Robert E. Kennedy Library has a posted a position for a Library
Services Specialist IV (para-professional). The first review of
applications will begin on August 30th, but the position remains open
until filled. The job description appears below. For a direct link to
the position description or to apply, visit www.calpolyjobs.org to
complete the required online staff application and apply to requisition
#102968.

POSITION DESCRIPTION

Information Resources is responsible for acquiring, describing and
managing new books and serials in all formats, overseeing the library
collections and maintaining the data in library systems including the
online catalog and OCLC. Under general supervision, reporting to the
Director, Information Resources & Archives this position contributes to
the fulfillment of collection management services, as well as
contributing to the overall services and programs of Information
Resources and the Library. Primary activities of this position include
supporting collection development and management activities; supervising
the acquisitions, description and management of acquired and licensed
resources; assisting subject librarians in collection analysis;
overseeing collections projects; planning and implementing workflows for
metadata needs across library units and assisting in the collection
development budget process.
The Library Services Specialist IV level performs the most complex
paraprofessional and/or specialized library functions to support library
operations and programs. Incumbents often are responsible for overseeing
daily operations of (a) large or significant library unit(s), which may
include directly or indirectly providing lead work direction to other
library and clerical staff, as well as student workers, assigned to the
unit(s). Incumbents often are involved in supporting the unit’s
budgetary and/or other administration functions.

DUTIES AND RESPONSIBILITIES:

The following examples illustrate typical work activities and are not
meant to be all inclusive or restrictive:

ESSENTIAL JOB FUNCTIONS:

Develop and oversee collections projects related to the acquisition,
description, processing and management of information resources in all
formats.
Provide lead work direction to staff in acquisitions, cataloging and
bindery operations; including assisting in employee selection, training
employees in new work procedures, assigning work, organizing work flow
and establishing priorities, reviewing work and providing feedback, and
promoting teamwork to optimize effectiveness.
Ensure that ongoing assignments and unit projects are planned, performed
and completed successfully.
Perform more complex cataloging and metadata applications and database
management operations.
Create bibliographic and item records in the Library ILS using standard
library utilities.
Interpret bibliographic records and resolve problems in the catalog or
for staff.
Coordinate and oversee authority work in the ILS.
Coordinate and oversee bibliographic data record loads from multiple
sources (Serials Solutions e-books, Marcive, etc.).
Liaise with other library units as appropriate to conduct daily
operations or special projects.
Serve as the representative of the unit in project planning or other
meetings or activities as assigned.
Liaise with faculty librarians as needed to conduct collections analysis
and provide reports as appropriate.
Provide reports, plans and produce documentation for collections
activities, procedures and policies.
Coordinate unit operating budget.
Support Director with information resource budget allocations and
expenditures, reports and analytics.

OTHER JOB FUNCTIONS:

Perform other job-related duties and special projects as assigned.
Attend training and maintain skill currency as appropriate to
effectively complete assignments.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE: High School or equivalent certification plus
two to three years of related library and/or clerical experience or an
equivalent combination of experience and education.

LICENSES, CERTIFICATES, DEGREES, CREDENTIALS: None

REQUIRED QUALIFICATIONS (SKAs):

Comprehensive and in-depth knowledge of library technical services
operations including acquisitions, metadata and cataloging standards and
practices and their relation to overall library operations.
Comprehensive and in-depth knowledge of acquisitions and cataloging
department principles, policies, practices and procedures and their
relationship to overall library functions and other units, and the
ability to apply this expertise and judgment to address unique problems.
Thorough knowledge of the library collection itself, its organization,
and classification schemes. Demonstrated expertise in creating and
correcting bibliographic records.
Comprehensive knowledge of external on-line databases, systems and
resources and trends pertaining to acquisitions and cataloging including
expertise in searching strategies.
Comprehensive knowledge of library policies and practices associated
with ethical use of and access to library and on-line resources, as well
as general knowledge of library bill of rights and code of ethics.
Comprehensive knowledge of national standards and resources pertaining
to library operations, copyright and intellectual property protection,
including the ability to source and interpret information from such
resources and apply this knowledge to ensure full compliance with legal
requirements.
Expertise in most aspects of the library’s automated and on-line catalog
systems, including database maintenance functions.
Ability to participate in long range planning through the collection,
organization, analysis, and interpretation of data and information.
Comprehensive knowledge of library accounting and budget policies and
procedures, including the ability to collect, organize and analyze data
to support planning and budgeting.
Comprehensive knowledge of all aspects of lead work direction and
knowledge of or ability to quickly learn campus human resource and
payroll policies and procedures.
Demonstrated ability to investigate and research more complex problems,
including analyzing and interpreting information.
Demonstrated ability to oversee library collections-related projects in
all phases, from conception, to successful implementation or conclusion.
Strong written and verbal communications to be able to prepare internal
library reports and written and visual presentations on library
resources and present them to library patrons, including students.
Strong communication and interpretive skills to be able to assist in
resolving patron problems and complaints, assess patron information
needs, and orient and guide patrons in use of library resources both
verbally and in writing.
Ability to initiate, establish, and foster communication and teamwork by
maintaining a positive, cooperative, productive work atmosphere in and
outside the University with the ability to establish and maintain
effective working relationships within a diverse population and with
those from various cultural backgrounds.
Thorough knowledge of English grammar, spelling and punctuation.
Excellent organizational and time management skills with the ability to
set own priorities to coordinate multiple assignments with fluctuating
and time-sensitive deadlines.
Excellent computer skills and proficiency with a variety of computer
applications including word-processing, spreadsheets, databases, on-line
systems, Internet as well as online calendaring and email.
Demonstrated knowledge of or ability to quickly learn University
infrastructure, policies and procedures.

PREFERRED QUALIFICATIONS:

Bachelor’s level degree.
Three or more years of library operations experience in a technical
services role, especially in cataloging or acquisitions operations.
Demonstrated expertise with Innovative and OCLC system(s)/software.
Demonstrated knowledge of standards and trends in collections and
electronic resources acquisition and management
Knowledge of Interlibrary loan standards, best practices and operations.
Demonstrated knowledge of non-MARC metadata Schemas (Dublin Core,
VRA-core, etc.)

SPECIAL CONDITIONS:

Must be willing to travel and attend training programs off-site for
occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working
hours to meet special jobs. May be called back periodically to perform
work as needed on an emergency basis.
Must be able to handle large, heavy books and materials, maneuver fully
loaded book trucks safely.
Must be able to tolerate dusty and/or musty environments for moderate
periods of time.
Must be able to work in an area where there is constant traffic, noise
and interruption.
Must be able to work in a building with no air conditioning.
In order to provide materials requested by patrons must be able to
retrieve items from library shelves.

Timothy Strawn
Director, Information Resources & Archives
Robert E. Kennedy Library
California Polytechnic State University
One Grand Avenue
San Luis Obispo, CA. 93407-0605
805-756-1485 (Voice)
805-756-7711 (Fax)

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