Online Catalog Access (3 messages) Birdie MacLennan 11 Aug 1994 03:49 UTC
In response to Kathleen Thorne 3 messages, 70 lines: --------------------------- Date: Wed, 10 Aug 1994 16:12:01 EDT From: "Sharon I. McCaslin" <mccaslins@PSCVAX.PERU.EDU> Subject: Re: Online catalog access We have a very tiny library by comparison (3 professionals, 4 support staff), but the problem of quality control is becoming obvious to us, as well. In particular, we have a shared database, and I keep discovering shared records which have "corrections" to the items owned by our library, which have been obviously done by another library. None of this is intentional, but it is altogether too easy to change information. I applaud Innovative in many ways (particularly when compared to re-typing catalog cards), but maintaining the integrity of the bibliographic record is a nightmare. To answer your questions, at least somewhat, we do not generally let student assistants "update" in any function. However, we have still not found a way to restrict updating to just catalogers (other than a verbal "don't do this", which, good intentions aside, simply is not adequate). What Innovative defines as "updating" includes too many options which can have a long term (and well hidden) effect on the records. One hates to say "It's too easy" but that's the case. Sharon Dr. Sharon McCaslin Phone: 402/872-2306 Associate Professor Inet: mccaslins@pscvax.peru.edu Technical Services Librarian Peru State College, Peru, NE 68421 ---------------------------- Date: Wed, 10 Aug 1994 16:47:23 -0600 From: Robert Summers <LAWLIB@STMARYTX.EDU> Subject: Re: Online catalog access a. Only 3 librarians in tech services can change our bib records b. Quality control is the responsibility of the head cataloger. c. no one gets anymore access than is necessary to perform their regular jobs especially student assts. d. system administrator (me) decides what level of access each staff member getsin our law library. Lee Unterborn Ref/Comp. Serv. Libr. ------------------------------ Date: Wed, 10 Aug 1994 17:03:29 -0600 From: Jude Lynch <LYNCHJ@uthscsa.edu> Subject: Re: Online catalog access Reply to: RE>Online catalog access Horrors!! What a terrible mess!! As a serials person, I really shudder to even think of that lack of bib control. We have a staff of 50 with only about 10 people (Cataloging and Systems staff) who can make changes to the bibliographic information. Of these only half can add or delete a record. We have no student assistants at all. Our system also will indicate who made the last change in the record. Our System Manager authorizes the password with the input of the Head of Cataloging to determine the need for a function. However, we are very open to working with other departments, particularly Information Services, to modify records for the benefit of our users. Hope you can get that situation under control!! Jude A. Lynch lynchj@uthscsa.edu Collection Services (Serials) Univ of Texas Health Science Center at San Antonio