This announcement is being cross-posted to multiple lists.  Please excuse any
inconvenience this may cause.

A very limited number of spaces are still available for the Institute, and
there are no plans to repeat this Institute in 1994 or 1995.  A registration
form for the Institute appears at the end of the message.  Should you wish
to register by e-mail or fax, please contact the ALCTS Office directly
using the information contained in the registration form.
[Please do not reply to SERIALST. -bml]

Thank you.

***************************************************************
THE ELECTRONIC LIBRARY:
ADMINISTRATIVE ISSUES FOR ORGANIZATION & ACCESS INSTITUTE
October 29-30, 1994
Menger Hotel
San Antonio Texas

Sponsored by The Association for Library Collections & Technical Services,
A Division of the American Library Association
***************************************************************

OBJECTIVES:

ALCTS is sponsoring this program for senior-level decision makers (such as
directors and associate directors of libraries and computing facilities) to
provide the information they need to articulate a vision and formulate
strategies for their institutions as they move from trends and concepts
to the concrete reality of electronic libraries.

The institute will focus on administrative concerns and will be generally
non-technical in nature to provide information for administrators on
  *  articulating a local vision for the electronic library
  *  design principles
  *  governance issues
  *  staffing and service concerns
  *  formulating strategies for local institutional planning
  *  the potential outcomes from electronic libraries

METHODS:

     Presentation of papers and case studies with live demonstrations will be
among the educational techniques employed.  In addition, breaks will provide an
opportunity to speak informally with the presenters, who are in the forefront
in providing electronic library services.

FACULTY:

- Michael Buckland, Professor, University of California at Berkeley, School of
    Library and Information Studies
- Sheila Creth, University Librarian, University of Iowa
- Paul Koda, Associate Librarian, Special Collections & Archives, George
    Mason University
- Jeffrey Trzeciak, Head, Automation Services, Wright State University
- Peter Graham, Associate University Librarian for Technical and Networked
    Information Services, Rutgers University
- Anita Lowry, Head, Information Arcade, University of Iowa Libraries
- Gail McMillan, Virginia Polytechnic Institute and State University
- Richard Meyer, Director of the Library, Trinity University
- W. David Penniman, President, Council on Library Resources
- John Price-Wilkin, Systems Librarian for Information Services, University of
    Virginia Library
- Richard West, Vice Chancellor, Business and Finance, California State
    University System

PLANNING COMMITTEE:

Arnold Hirshon (University Librarian, Wright State University), chair
Peter Graham (Associate University Librarian for Technical and Networked
Information Services, Rutgers University)
Joan Mitchell (Editor, Dewey Decimal Classification)
Gail McMillan (Virginia Polytechnic Institute and State University)
Karen Whittlesey (ALCTS liaison)

::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

PROGRAM OUTLINE

Saturday, October 29

12:00 p.m. - 1:00 p.m.
Registration

1:00 p.m. - 1:30 p.m.
Welcome and Introduction to the Institute: From Virtual Libraries to Working
Reality: The Challenge to "Just Do It!"  Gail McMillan, Virginia Polytechnic
Institute and State University

1:30 p.m. - 2:15 p.m.
Keynote Address: The Electronic Library: If You Build It, Will They Come?  W.
David Penniman (Council on Library Resources)
  Dr. Penniman will talk about the expectations of users of the library of
tomorrow, and what we will need to "build" to meet those expectations and to
foster independent problem solving.   Questions the speaker will explore
include: Will users give up their present systems for the promises of tomorrow?
How will electronic information change how people do their research?  How
can planners of systems who come from different organizational cultures
(librarians, computing personnel, and faculty and students) come together to
make the promise a reality?  What is the mission and vision of the library of
the 21st century?

2:15 p.m. - 3:00 p.m.
Electronic Information: What Is It and How Do We Organize It?: Putting It
Together: The Principles of Information Access.   Michael Buckland, Univ. of
California at Berkeley, School of Library and Information Studies
  Dr. Buckland will explore the design of electronic libraries from the user
perspective.  What new approaches are needed so that users can receive
information in dynamic ways in an electronic environment that goes beyond
traditional subject access? What are the principles of good information access
systems?  What did we do in the past that we should build upon, and what
should we throw out?  In addition, Dr. Buckland will examine what collections
developers will do as local collections become less important relative to
network-accessible resources.

3:00 p.m. - 3:30 p.m.
Break

3:30 p.m. - 4:45 p.m.
Cases Studies:  Session #1.  Case studies will include live demonstrations and
information about implementation of local electronic library systems.
  Case Study # 1: Building an Integrated Gopher-Based Electronic Information
System.  (Jeffrey Trzeciak, Wright State University)
  Case Study # 2: The Electronic Library Information Center.   (Anita Lowry,
University of Iowa)

5:00 p.m. - 6:00 p.m.
Reception and Cash Bar

                        +++++++++++++++++

Sunday, October 30

8:00 a.m. - 9:00 a.m.
Continental Breakfast

9:00 a.m. - 10:30 a.m.
Internal Organizational Issues:

Session # 1: Re-engineering the Organization for the Virtual Library: Staffing
and Service Issues. Richard Meyer (Trinity University, San Antonio, TX).
  This session will explore the considerations for repositioning the staff and
organizational structure to exploit the potential of electronic information.
How does the nature of electronic information change the nature of the services
we provide?   How should libraries redefine reference services, library and
computing user consulting services, cataloging operations, etc.? What changes
do libraries need for instructional and training programs?  How can the staff
of different operations on campus work together in a new information
environment?  How will institutions meet the needs of remote users who are
accessing information on the network but who are not in the library building or
computing center?

  Session # 2: Library Options for Providing Electronic Information: Access,
Collection and Presentation Issues.  Peter Graham (Rutgers University)
  Electronic information raises issues of selection, preservation, access and
text management that have similarities and differences from the handling of
print materials.  Mr. Graham will consider such questions as how should an
institution consider purchasing and housing locally, and what might be better
provided over the Internet?  What are the library responsibilities when
providing an electronic repository?  What are the implications for preservation
of electronic information?   In working with electronic documents, both
digitized page-images and marked-up text will provide differing and significant
advantages; how do the Text Encoding Initiative and the Standard Generalized
Markup Language assist libraries and readers, and what administrative choices
should be made?

10:30 a.m. - 11:00 a.m.
Break

11:00 a.m. - 12:15 p.m.
Case Studies:
  Case Study # 3: Creating and Disseminating Electronic Text.  John
Price-Wilkin (University of Virginia).
  Case Study # 4: Creating and Disseminating Electronic Images.  Paul Koda
(George Mason University)

12:15 p.m. - 2:00 p.m.
Lunch

2:00 p.m. - 2:45 p.m.
The Economics of Information: The Price of Doing Business in the Virtual
Environment.  Richard West.  (California State University System)
  This session will explore issues concerning the costs of electronic
information and in practical strategies to pay those costs.  What are the
cost of electronic information and what are some practical strategies
to pay those costs?  What costs should an institution plan to bear for
site licenses, NREN charges, publisher charges, transaction fees, etc.?
What decisions must the institution face as it budgets simultaneously
for print and electronic information?  How much longer can we expect
"free" information on the Internet, and what collaborative strategies
might be available to institutions to conserve financial resources?
What role will the commercial vendors and publishers play in establishing
prices and pricing mechanisms?   What strategies are available to the
institution to pay these costs?  What are the short-term and long-term
prospects for user fees, chargebacks, payment from the "library materials and
access" budget, reallocation from other operating funds, budget augmentations,
grants, foundations, etc.?   What are the benefits or problems with each of the
strategies?

2:45 p.m. - 3:00 p.m.
External Organizational Issues: The Role of the Library in the Development of
the Electronic Library and The Role of Campus Computing Services in the
Development of the Electronic Library.    Sheila Creth (University of Iowa)
   The speaker will address the role of the library in the development of the
electronic library.  In particular, Ms. Creth will explore how to move away
from what the "library" does to what librarians should do to get out of the
building and to think externally and entrepreneurially.  In addition, the
speaker will address the major issues confronting decision makers on how
to best provide access to electronic information.  What is the importance
importance of the electronic library in the delivery of scholarly information?
How do all information providers work collaboratively?  What are some
strategies for developing a clear mission and roles for each of the major
information providers on campus?  What incentives can the university
provide to encourage groups to work together?  Who will be responsible
for collecting, storing, organizing and providing different types of
information?  What will be the role of external agencies such as publishers,
external utilities, etc.?  What are some of the legal implications involved
with electronic information (such as copyright)?

3:00 p.m. - 4:00 p.m.
Approaching the Future: National Trends and Local Challenges: The New
Electronic World Order: Implications for Local Development.
  (Panel discussion involving all of the Institute speakers.  Peter Graham,
moderator.)
  The panelists will engage in a dialog about the national trends in electronic
scholarly communication, and the impact that these trends will have within a
local institutional environment.  Audience participation and disagreements
among the speakers about future trends ensure that this will be an invigorating
and controversial session.

==================================
Registration Form  (4520)

Association for Library Collections & Technical Services
Electronic Library: Administrative Issues for Organization & Access Institute
San Antonio TX
Oct. 29-30, 1994

You may register by phone, fax, E-mail, or mail.  Mail: Complete this page and
mail it with payment to: Electronic Library Institute, ALCTS/ALA, 50 E. Huron
St., Chicago, IL 60611.  Fax:  Complete this page and fax with payment
information to 312-280-3257.  Phone:  Call Yvonne McLean at 800-545-2433,
extension 5032 to register.  E-Mail: Send registration information to Yvonne A.
McLean at U34261@uicvm.uic.edu (credit card or purchase order only).
Check, money order, governmental purchase order, or credit card charge must
accompany registration to reserve space at the institute.   Please reserve my
space for the Electronic Library: Administrative Issues for Organization &
Access Institute.

   __   Check or Money Order            __  Governmental Purchase Order
   __   VISA    __  Master Card  __  American Express
Card number______________________________________   Expires
____________
Signature (Signature required for all charges):
_________________________________

__  ALA/ALCTS Personal Member           $235
__  ALA Personal Member                         $280
__  Non-ALA Member                              $320 (Staff
        members of organizational members cannot be considered
        personal members.)

Name (as it should appear on badge) __________________________________
Title ___________________________________________________________
Organization address ______________________________________________
City ___________________________  State _________  Zip _________
Preferred mailing address
City ___________________________  State _________  Zip _________
Telephone (Office) (         )  _______________________
                    (Home) (          )  _______________________
E-Mail Address ________________________________________

ALA Membership Number _________________________________
****************************
END OF FILE
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Arnold Hirshon
University Librarian
Wright State University
Dayton OH 45435
Voice: 513/873-2380     FAX: 513/873-4109
Internet: ahirshon@desire.wright.edu
Bitnet:   ahirshon@wsu
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++