Government Document Serials (Rick Gildemeister) ERCELAA@ctrvax.Vanderbilt.Edu 09 May 1995 14:43 UTC
Date: Tue, 09 May 1995 09:56:22 -0400 (EDT) From: "Enrique E. Gildemeister" <EEGLC%CUNYVM.bitnet@uvmvm.uvm.edu> Subject: Gov Doc serials An interesting discussion came up on Autocat about using SuDocs classification as call numbers for federal government documents in general. What seemed to be most problematic were the serials. Often the first volume of a government report serial will carry a monographic SuDocs number, which then will change to a serial number once someone at GPO decides it's a serial. There was talk about doing annual reports as monographs in order to give access to the appropriate SuDocs number for each particular volume of the serial cataloged as a monograph! And then there was a general discussion on documents catalo- ging gov docs. I interjected that at Lehman College we do a very thorough selection of everything we want cataloged, and then we actually classify each item using LC classification. I added that we're thinking of abandoning this practice, as we are in retrenchment and are trying to cut costs. We're considering loading GPO tapes from MARCIVE on a subscription basis. Some of our sister colleges in CUNY are quite satisfied with this. I did give a caveat about the serials, because, as I mentioned before, they tend to disperse all over the place. I'm going to insist that we continue classifying them in LC. What with all the title changes, merges, etc. I feel using SuDocs and monographic treatment very cumbersome and ultimately just plain not desirable. We are actually going to add a new feature to our operation: we have never given any bibliographic access to GPO periodicals, newsletters, etc. We're going to start checking them in in Acquisitions, just like any other periodical, and even though we won't catalog them, we'll do what a number of OCLC libraries do, which is to dump a raw OCLC GPO cataloging record into our NOTIS database, and create an OCLC Local Data Record (LDR) and add that data to the copy/holdings statement in NOTIS. And, we will continue classifying the reports that we treat as serials. I thought I'd post this to Serialst, as the discussion was interesting, and the special problems that need to be worked around involve the serials. Perhaps others would like to share information on their practices. I thought it could be interesting to hear that sort of discussion from a serials point of view. ******************************************************************* * Rick Gildemeister * * Cataloger/OCLC Enhance Coordinator * * Lehman College, CUNY * * "Facilis descensus Averno" * * Voice: (718) 960-8831 * * Fax: (718) 960-8952 * * BITNET: eeglc@cunyvm * * Internet: eeglc@cunyvm.cuny.edu * *******************************************************************