Serials that Come with a CD or Diskette (3 messages) Marcia Tuttle 24 Oct 1995 17:19 UTC
(1) From: CFTREMPE@hawk.syr.edu Date: Tue, 24 Oct 1995 08:49:48 EST Subject: Re: Serials that come with a CD or diskette (Amey Park) Please see below for what we are currently doing at Syracuse U. Library: > ---------- Forwarded message ---------- > Date: Mon, 23 Oct 1995 16:01:32 -0400 > From: Amey Park <AMEYP@LMS.KENT.EDU> > Subject: Serials that come with a CD or diskette > > I would like to know how other libraries handle serials that come > with a CD or disk(s). > > Here are the issues I've identified.: > 1. Do you review the CD or disk for retention? ANSWER: we consult with the subject librarian regarding treatment and retention of the disk, as well as checking the CONSER record on OCLC to see if it has been revised to account for the disk(s). In addition, we check OCLC to see if the disk has been treated separately. There are 3 possibilities for handling a CD or disk: 1. discard, if item is simply advertising or other material of little lasting importance 2. catalogue as a separate title, serial or monograph as appropriate. If serial treatment is chosen, we set up an OPR for the electronic title. It is given an accession-type call number. 3. treat item as an electronic supplement to the print title; in this case, the electronic item has the same call number as the print title. A 525 note is added to the bibliographic record: "Some issues accompanied by supplementary material on computer disk (OR computer laser optical disc) ..." Disks are then added to the MARC holdings record in 867-fields, usually given the same detail as the issue, with an additional designation of "computer disk" or "CD-ROM" We are a NOTIS library and annotate the OPR to document how we have treated the disk(s) > 3. Do you house the item in the stacks or in a special, secure > location? ANSWER: For titles in our main library, the CD or disk is sent to our media dept.; branch libraries keep CDs and disks at their service desks. A label is typed and placed on the cover of the serial issue alerting users to the presence of the disk and providing location information. The issue is housed in the current periodicals area until bound. > 4. Do you separate the serial from the CD or disk? ANSWER: yes, see above > 5. If you keep the serial and CD or disk together, do you put the > pocket for the CD or disk in the front or back of the serial? > 6. What do you do if more than one CD or disk comes with the serial? ANSWER: if the disk or CD is a supplement to the print title, or treated as a separate serial title, we add future disks to the holdings record as they are received. > 7. What do you do when the issue is bound? ANSWER: the label remains on the cover of the issue and will alert users to the presence of a disk or CD Charles Tremper head, serials unit Syracuse University Library ---------- (2) Date: Tue, 24 Oct 1995 09:06:25 -0400 From: Cecilia Leathem <CLEATHEM@UMIAMI.IR.MIAMI.EDU> Subject: Re: Serials that come with a CD or diskette (Amey Park) Comments: To: SERIALST@uvmvm.uvm.edu We separate the CD from the serial, ask the subject bibliographer to review and make a recommendation for retention and then catalog the CD, creating a separate record. All non-textual media are shelved at the Reserve area and are ciirculated from that point. Generally, no problems with these procedures have arisen. However, I hope we will review our policy and procedures in the near future because I wonder how many of these CD's are actually used--in part because they are kept separate from the issues they accompany. Cecilia Leathem cleathem@umiami.ir.miami.edu Head, Serials Cataloging Unit Otto G. Richter Library University of Miami ---------- (3) Date: Tue, 24 Oct 1995 10:16:23 -0400 From: Joyce Tracy <jat@MWA.ORG> Subject: Re: Serials that come with a CD or diskette (Amey Park) Comments: To: "SERIALST: Serials in Libraries Discussion Forum" <SERIALST@uvmvm.uvm.edu> I think that some of your question was discussed a while ago and those messages might be retrieved from the Archives. Joyce Ann Tracy ********************************* Curator of Newspapers * email: jat@mwa.org * American Antiquarian Society * phone: (508) 755-5221 * 185 Salisbury Street * fax: (508) 753-3311 * Worcester, Mass. 01609 *********************************