When missing issues are no longer available? (3 messages) Birdie MacLennan 03 Nov 1995 19:04 UTC
3 messages, 96 lines: ------------------------ Date: Fri, 3 Nov 1995 09:51:15 -0500 From: JoAnne Griffin <jgriffin@OPAL.TUFTS.EDU> Subject: Re: When missing issues are no longer available? On Thu, 2 Nov 1995, Liz Hardley <l.hardley@auckland.ac.nz> wrote: > We have a number of journal issues sitting unbound on our shelves > because there are issues missing. We would like to bind these > issues. In order to obtain the missing parts, we would try and > obtain via our vendors, but if the issues are no longer available, we > would like to know what other libraries are doing. One suggestion is > to obtain the issue on inter library loan, photocopy it and bind it > with the other issues. However, would this contravene copyright? > Would we need to write to the publisher? Please let me know how you > deal with this? Here at the Tufts Health Sciences Library, we have a policy of trying to locate missing issues through various exchange lists (MLA exchange, BACKMED,etc) and back issue suppliers (USBE, Jaeger). We search for 1 year, and if we are unable to locate the issue, we bind the volume anyway and mark it INC (for incomplete) on the spine. We hate to bind with missing issues, however, trying to find missing issues can be very time consuming and one year is (we feel) a generous amount of time to spend trying to find something. I believe photocopying a complete issue does violate copyright laws. JoAnne Griffin <jgriffin@OPAL.TUFTS.EDU> -------------------------- Date: Fri, 3 Nov 1995 10:10:42 -0500 From: "Jim Michael (CAT)" <jmichael@DUDLEY.LIB.USF.EDU> Subject: Re: When missing issues are no longer available? Liz, We routinely bind "as is" volumes with missing and unavailable issues. We then try to make sure that that gap is reflected in our online volume holdings information. We've tried to always give our serial holdings in terms of what we have, rather than what we don't have (though the latter is often easier). I guess this is another expression of relying on access rather than ownership, as articles from a missing issue can always be requested through ILL. Which bring to mind another point. You refer to borrowing the issue. It's been my experience that most libraries do not lend their actual periodical volumes (or issues), but rather respond by sending photocopies of specific articles. It would be rather time consuming to make ILL requests for every article in an issue, and you'd probably exceed the five per year provision of fair use. I guess the bottom line is: Don't be afraid of gaps, just be sure to show them in your volume holdings record. PS. We always put a colored leaf where the missing issue would have been bound in, with a typed note that it was missing and unavailable at the time of binding. _U__U___SSS__FFFF_________Jim Michael _U__U__S_____F____________Cataloging Department _U__U___SS___FFF__________LIB 020H _U__U_____S__F____________University of South Florida Library _U__U__S__S__F____________Tampa, Florida 33620 __UU____SS___F____________(813) 974-2453 ---------------------------- Date: Fri, 3 Nov 1995 13:54:32 EST From: Karrie Yukon <KYUKON@CMSA.GMR.COM> Subject: Missing Issues From: Yukon, Karrie F. GM - Technical Information Subject: Missing Issues Liz, In response to your question on missing issues. Here at our library we try all sources to get the missing issues. If they are unavailable we decide if it is a core journal to the collection, or if it is a trade publication. It it is a core journal we order the missing issue from UMI (University Microfilms Inc.) that way the copyright is paid for. If the journal is a trade publication we simply bind the issues together with a piece of paper stating that "v. 70 #11 November 1995 is Missing". Then the patron can get the missing article through Inter-Library Loan. It seems to work best for all situations if the bibliographic record online indicates any missing issues. Hope this helps. Karrie Yukon Serials GM R&D Center Library <KYUKON@CMSA.GMR.COM>