Minutes ALCTS Pre-Order/Pre-Catalog Search Discussion Group Barbara Albee 02 Feb 1996 03:12 UTC
ALCTS Pre-Order/Pre-Catalog Search Discussion Group "Mapping the Road To the Shelf: Cartographic Materials Past, Present and Future" Minutes, January 22, 1996 ALA Midwinter Meeting San Antonio, Texas Mahnaz Moshfegh, Acquistions/Serials Librarian, Indiana University School of Law, Chair of the Discussion Group opened the meeting and introduced: Barbara Albee, Acquisitions Librarian, IUPUI University Library, Vice Chair, and Moderator Michelle Drozdowski. Michelle Drozdowski, Serials Librarian, Western Michigan University introduced the presenters. David Cobb, Harvard University Map Collection. Current Interests: Changing trends in map libraries. GIS reformatting. Topic: Early Map Acquisitions David noted that early map collections require a lot of money to acquire, store, and preserve. One important question to ask before aquiring a map is: how do you know if you already own the map. Maps can be found in books and atlases and are not cataloged. It is very labor intensive cataloging and it is just not done. David reiewed a list of his top ten sources for maps. E-mail David at cobb@fas.harvard.edu for a copy of the list. These sources talk about the cartographer, map maker, editions, printer, engraver, color, etc. (things not traced for modern maps.) David announced that Harvard is digitizing its collections. Access will be available through Harvard's web site upon request. Users may contact them by phone or e-mail and ask for a map to be loaded on the Web. The map will remain on the Web for a specific time and then removed. This service is available to anyone. Elizabeth Mangan, Head Data Preparation and File Maintenance Unit, Library of Congress. Topic: What are Maps? Problems with searching. Elizabeth described a variety of unusual maps and discussed the many problems with identifying and seaching maps. For example, where did the map come from, what is the title information if no cartouche exists, how to identify superseded editions, etc. Elizabeth announced that the newest edition of "Cartographic Materials" (the AACR2 of maps) is under review, no due date. When it becomes available it will be placed on the Catalogers Desktop. ALA is interested in publishing the title and it may be out sometime in 1997. Elizabeth is currently working on the 99,000 geographic cutters for the G schedule. The G schedule should be ready for release and used on the Classification Plus by this summer. John A. Stevenson, Senior Assistant Librarian, University of Delaware Library. Topic: Marcive Shipping List Service as it relates to Maps. John described the Marcive Shipping List service and its relation to GPO maps. John compared the service to an approval plan with special rules and discussed the advantages of the service for the future user of maps in our collections. John provided a handout with a sample of the Marcive SLS record and a GOP cataloging record (processed by Marcive.) In addition, a sample of temporary and permanent cataloging records was provided. For more info and a copy of the handout contact John at John.Stevenson@mvs.udel.edu. Michelle lead a question and answer session following the presentations, and concluded the meeting with a call for topics for ALA Annual. Prepared by, Barbara Albee, ALCTS Pre-Order/Pre-Catalog Search Discussion Group, Vice Chair Acquisitions Librarian IUPUI University Library Indianapolis, IN 46202 (317)274-0490