Closing kardex (3 messages) Ann Ercelawn 05 Aug 1996 19:03 UTC
3 messages: 1)________ Date: Mon, 05 Aug 1996 11:22:35 -0900 From: "Virginia Froemel (vfroemel@cwsl.edu)" <vef@CWSL.EDU> Subject: Re: Closing kardex (Jacqueline Snider) We at California Western are in the process of giving up our kardex. We have been on the Innovative Innopac system for about 1 and 1/2 years now. The Innopac system allows us to put notes in the system for us to use and so far it seems to be working. It also has a line for what the library's holdings are. As for our kardexes - I am in the process of finding out which cards in the kardex haven't been transfered yet into the sytem. Decisions have to be made on whether to input a computer record or not. Once that is done, they are out of the office. The cards that are in them will be archived and the kardex drawers will be removed. Its hard to give them up but since the computer system went in I have not had to go to them to often. Good luck! Virginia Froemel, Serials Assistant - vfroemel@cwsl.edu California Western School of Law Library (619)525-1428 225 Cedar Street Fax(619)685-2918 San Diego, CA 92101 2)_______ Date: Mon, 05 Aug 1996 14:20:52 -0400 From: Ellen Rappaport <RAPPAPE%SLSCVA@SYSADM.SUNY.EDU> Subject: Re: Closing kardex (Jacqueline Snider) Suggestions coping with kardex-withdrawal: (1) finish converting current acq and renewal information. Don't worry too much about old info. (2) Build summary holdings statements, preferably following NISO Standard Z39.44 and (if supported by Data Trek) MARC Format for Holdings. These will represent your old holdings. Consider buildings (oops: building) holdings statements at detailed, level 4, so that you show EXACTLY which issues you have and don't have. But build them as summary statements, showing a range. E.g., v.1:no.1(1981:Jan.)- v.15:no.4(1995:Oct.) Then your checkin issues in Data Trek pick up after that. (3) Then close the kardex. Put in a closet somewhere, out of the way, but DON'T THROW IT OUT! Then you can feel comfortable, because, if you must, you can consult it. In six months or a year, you'll know what information you need to convert further -- if any. Hope this helps! Ellen Rappaport Albany Law School Library Tech Services Librarian Albany NY 12208 erapp@mail.als.edu 3)______ Date: Mon, 05 Aug 1996 14:27:21 -0400 (EDT) From: Linda Grooms <lgrooms@tophat.stetson.edu> Subject: Re: Closing kardex (Jacqueline Snider) We maintain a title file for each of our titles. Our kardex cards were simply filed in the appropriate title file when we closed our kardex. All of the checkin history and notes are still available, just a bit less convenient to get at. Makes weaning a bit easier! Linda Grooms Lgrooms@stetson.edu