Mail during Moving (3 messages) Birdie MacLennan 29 Jan 1997 16:34 UTC
3 messages, 110 lines: (1)-------------------------- Date: Wed, 29 Jan 1997 08:11:32 EST From: Pamela Wells <pwells@LEO.VSLA.EDU> Subject: Re: Mail during Moving Dear Jill, We recently moved to a new bldg. (Dec. 9-20, 1996) and made arrangements with the moving company for library staff to work in their offices up til the final day. Mail was delivered as usual, and we put it on display until the time to move all the periodicals, which were moved last. Students and the public were allowed to use only two reading rooms during the move, and we just tried to stay out of the movers' way -- it worked amicably! Good luck, and be prepared for some hard work! Sincerely, Pam Wells -- ************************************************************************ Pam Wells E-mail: pwells@leo.vsla.edu Serials Librarian Phone: 804-278-4325 Union Theological Seminary Fax: 804-355-3919 ************************************************************************ According to Jill Williams: > > We will be moving to a new building next summer and the library will be > closed for approximately three weeks to allow staff to concentrate on the > move. While there will be no patrons in the library, mail and deliveries > will continue to arrive on campus for the library. What have others done > in similar situations? Three weeks of accumulated mail is an > overwhelming thought and a situation we would like to avoid if possible. > Thanks for your suggestions. > > Jill Williams > Cleveland-Marshall Law Library > <jillw@SLEDGE.LAW.CSUOHIO.EDU> (2)------------------------- Date: Wed, 29 Jan 1997 08:59:27 -0500 From: Kimball Susan <skimbal@WCL.AMERICAN.EDU> Subject: Re: Mail during Moving Jill, At the Washington College of Law Library, which moved last year about this same time we attempted to label mail bags/crates with dates so as to keep them in order. What we discovered was that this was a lost cause. We ended up just dealing with everything after we settled in at the new location. It is a difficult situation but we just had to allow for extra time and staff to play catch up after moving. We did pull out first class mail throughout the move so that important items did not get overlooked and time sensitive material was delivered. Good luck! Susan Susan J. Kimball Serials & Technical Systems Coordinator American University Law Library 4801 Massachusetts Ave. NW, Suite 201 Washington, DC 20016-8183 (202)274-4354 Fax (202)274-4365 skimbal@wcl.american.edu (3)------------------------- Date: Wed, 29 Jan 1997 10:47:35 -0500 From: Lisa Macklin <lisa.macklin@IBID.LIBRARY.GATECH.EDU> Subject: Re: Mail during Moving Jill, We had a similiar experience at the Georgia Insitute of Technology during the Olympics. Georgia Tech was the Olympic Village and the Library was in the middle of what was called the secure zone. Only Georgia Tech staff who had passed a security clearance were allowed in the secure zone. For 2 months, we had very few patrons since there were no students on campus and most of the faculty did not have a security clearance for the Olympic Village. Since we knew this would be a slow period for public services, the library planned and staged a project to move all pre-1980 periodicals into compact shelving installed in the basement of our building. Everyone who was working during the Olympics (and quite a few people were on leave during this time) helped with the move. We worked in 2 hour shifts, and how many shifts you worked depended on the department you worked in and your regular duties. Technical Services staff worked 8 to 12 hours a week on the move. The rest of the time we checked in mail and worked on other projects. My advice is to ask that your staff be able to spend some of their time processing the mail. Prioritize what must be done and approximately how long it takes your staff to accomplish those tasks in a week. Also, I would recommend you suspend claiming until you have caught up with the mail, particularly journals. In my experience, it is impossible to generate accurate claims when issues are waiting to be checked in. I am assuming you will not be able to process anything for at least few days while your furniture and computers are being moved. Good luck with your move! I hope your new facility is everything you want it to be. Lisa ------------------------------------------------------------------------- Lisa A. Macklin Head, Serials Control Dept. Phone: (404) 894-4517 Georgia Institute of Technology FAX: (404) 894-1723 Library and Information Center e-mail: lisa.macklin@library.gatech.edu Atlanta, Georgia 30332-0900 -------------------------------------------------------------------------