Bibliographic records for IAC full-text journals (Eleanor Cook) Ann Ercelawn 13 May 1997 18:14 UTC
Date: Tue, 13 May 1997 13:52:27 +0000 From: ELEANOR COOK <COOKEI@CONRAD.APPSTATE.EDU> Subject: Bibliographic records for IAC full-text journals If the following question has been discussed recently on this list and I missed it, please let me know and I'll go check the archives. This is being cross-posted to arl-ejournal and SERIALST. One of the libraries in our consortium has subscribed to IAC's full-text Expanded Academic Index product -- the other two schools in the consortium are still using the version without the full text, but we are probably all going to go to it eventually. In discussing how to show users that they have access to these journal titles, we came up with a quandry. For titles that are also held in-house in paper or microform, it is easy enough to add a note to the holdings that says something like: ALSO AVAILABLE VIA INFOTRAC. But, for titles that are only accessible via Infotrac, what to do about bibliographic records? Our online system (Innopac) requires a bib record for each title. Usually they come from OCLC. We create brief bib records for on-order materials that we could not find in OCLC, and for a limited number of other odd situations. However, the catalogers do not like the idea of creating hundreds of brief records for this purpose and it goes against our consortium guidelines anyway. There are no records in OCLC for these titles - not that we've found, anyway. Someone is talking to IAC about the possibility of having them provide records as part of the product, but that is still in the idea stage, so does us no good now. The only other solution we've come up with is to download the print version of the record from OCLC and simply use that with a local note indicating that what is owned is actually the IAC version. Another option that was totally rejected for reasons you can understand - creating original records to put in OCLC - we do not have the staff for this! So, has anyone else wrestled with this problem and what did you do? Of course, another option is to do nothing, but we think it would be useful to point to these titles from the online catalog and so we want to do something. Thanks, Eleanor Cook Western North Carolina Library Network (WNCLN) ********************************************************************* Eleanor I. Cook 704-262-2786 (wrk) Serials Specialist 704-262-2773 (fax) Belk Library Appalachian State University Boone, NC 28608 cookei@appstate.edu *********************************************************************