Re: Unsolicited materials (4 messages) Birdie MacLennan 09 Dec 1997 18:15 UTC
4 messages, 121 lines: (1)------------------------ Date: Mon, 8 Dec 1997 17:20:20 -0500 From: Judy Cerqua-SLO <jcerqua@WINSLO.OHIO.GOV> Subject: Re: Unsolicited materials Roberta: We keep a brief bib record and a check-in record for these items on our INNOPAC system. These records are supressed from public view, but are available in 'staff mode'. This allows us to create notes such as 'discard' or 'route to person xyz' without having to create another paper file. Our list is not that long, and we only have notes for items received on a regular basis. Judy Cerqua (614) 644-6928 Head, Acquisitions/Processing e-mail: jcerqua@winslo.st.oh.us State Library of Ohio Columbus, Ohio 43215 (2)------------------------- Date: Tue, 9 Dec 1997 07:54:32 EDT From: Diane Lewis <DILEWIS@IGSRGLIB01.ER.USGS.GOV> Organization: U.S. Geological Survey Subject: Re: Unsolicited materials Well, will wonders never cease! A reason to be happy our library system did not choose III. Our serials check-in staff would revolt if they had to consult a paper or card file in addition to the Kardex and the database (still adding Kardex records) to determine what instructions there are for a particular title. And, truly, it does startle me when an automated system forces you to resort to paper files for something as important as notes. Our HORIZON serials module gives you ample room for any and all notes pertaining to a title. Notes can be public or staff only, they can pop up when the staffer tries to record the issue, they can be printed out at check-in. There's really a marvelous range of choices. Furthermore, records for titles that have been withdrawn or are for staff use only can be shielded from the PAC. We also use this feature to let the check-in staff know that an item is not kept. I'm sure everyone is familiar with those things that keep coming whatever "cease and desist" pleas you make. Diane M. Lewis Serial Records, Bindery & Exchange Librarian U.S. Geological Survey Library Reston, VA (3)------------------------ Date: Tue, 9 Dec 1997 08:55:56 -0500 From: Joan Meinhardt <jhmein@saluki-mail.siu.edu> Subject: Re: Unsolicited materials Hola: Our library keeps a record on our PAC titled "Rejected titles: Here we list as alternate titles those titles such as gift treatises, journals, newsletters that we have decided we do not want to add. This record is suppressed from public view by a Pub Status "n" = Suppress. For some things that we simply can't get turned off and we want to discard we put in a brief bib record, Pub Status "n" and brief checkin with note to discard. It works for us. Joan Meinhardt Serials Supervisor School of Law Library Southern Illinois University Carbondale, IL 62901-6803 (4)--------------------------- Date: Tue, 9 Dec 1997 09:30:00 CST From: Helen Thompson <helen@library.ntu.edu.au> Organization: Northern Territory University Subject: Re: Unsolicited materials (3 messages) Hi Roberta and everyone else Another alternative for your consideration. We have done away with the Kardex files, and are experimenting with "hiding" records on our Dynix database - it can be done, provided that the Agency code used is one that is not made available on your OPACs. What we use for our unsolicited/sample issues is a table in a Word for Windows document which lists: Title Issue details (first only) ISSN Name of reference librarian and date issue sent to person for evaluation Date returned and response eg. Discard, Circulate to..., provide sub. cost details, etc. By using the "Find text..." command we can quickly locate a title/ISSN in the list. We use this list (sorted alphabetically by title, or whatever column you desire) then as a processing instruction list when further issues are received. We can send a letter/fax/email to publisher when next issue is received advising title not required for collection and note details on the list, or access list each time an issue is received for processing instructions. We keep the list on a shared drive, so that all Serials Section staff members can access the list from their PC workstations. Titles are removed from the list if they are catalogued on the Dynix catalogue. Regards Helen Helen Thompson Serials Supervisor Northern Territory University PO Box 41246 Casuarina NT 0811 Australia Ph: 61 8 89 466172 Fax: 61 8 89 451317 email: Helen@library.ntu.edu.au