Re: Serials and their collections (2 messages) Stephen Clark 02 Mar 1998 17:10 UTC
2 messages 1)--------------------- ---------- Forwarded message ---------- Date: Mon, 2 Mar 1998 08:14:59 -0800 From: Marie Schneider <mschneider@MAIL.ARC.NASA.GOV> Subject: Re: Serials and their collections (Yves Magis) I'd really appreciate the replies to Yves Magis' post to be sent to the list because we are also beginning to use the serials control module of Sirsi and it would be interesting to read the responses. We have been using the Sirsi catalog for about a year, but are just beginning to load our serials. Thank you. Marie Schneider Technical Services Librarian Research Information Resources Branch (Library) NASA Ames Research Center Mail Stop 202-3 Moffett Field CA 94035-1000 Phone: 650-604-6326 Fax: 650-604-4988 E-mail: mschneider@mail.arc.nasa.gov 2)-------------------- Date: March 1, 1998 From: Stephen D. Clark <sdclar@mail.swem.wm.edu Subject: Serials and their collections Ed. note: I have already sent a message to Yves regarding this issue. I include below my response, but also would like to mention that this request should also be sent to the Unicorn-L listserv and discussed by more folks who use SIRSI's Unicorn database. To subscribe, send a message to: listproc@usc.edu and include the message: Subscribe Unicorn-L. I would also like to note that there will be at lease two sessions on serials at the Unicorn Users Group International meeting, held in Huntsville, AL, 13-16 May. Below is my response to Yves: Hello Yves, You have a large task ahead of you. One thing that you might want to do is send a query on this to the Unicorn Listserv as well as Serialst. I will forward you instructions on subscribing to it. Now, to briefly answer some of your questions... > I'd like to hear from you, how do you manage all the vol./items > received, > even if you don't want to put them in the public catalog ? You can record issues in check-in records in the Serials Control Module, but they do not have to display in the public catalog. It depends on whether you indicate in the Serials Control record that you want issues to display upon check-in. > When i receive items, for instance, i don't know where the Serials > control > record them (in which fields display or not in OPAC) ? When you receive items, they are displayed in the check-in record, and if you indicate that you want them to display in the OPAC, they will. > What happens to the entire collections already mentioned in the > catalog, > either the serial is "active" or "dead". Your holdings can remain in the catalog, whether the title is "dead" or the subscription is just cancelled. Your holdings display makes no difference whether you have a serials control record set up or not. The holdings record is connected to the bibliographic record, rather than the control record; however, the control record *can* be connected to the holdings record (remember, it does not have to be). > Is it important to put them in holding records and how do you do that > ? It is important to put your holdings in holdings records if you want them to display. The easiest way to tell you how to input them is to check your documentation and the release notes for ver. 8.1.3, which explain how to add holdings records. You should have the SIRSI folks explain all of this to you in your training. I would advise that you take a training class for both Serials Control and for Cataloging. Good luck, Stephen Clark -- Stephen D. Clark phone: 757-221-3107 Acquisitions Librarian fax: 757-221-2535 Earl Gregg Swem Library e-mail: sdclar@mail.swem.wm.edu P.O. Box 8794 Williamsburg, VA 23187-8794