Records for series & standing orders (2 messages) Birdie MacLennan 28 Jan 1999 22:12 UTC
2 messages, 94 lines: (1)--------------------------- Date: Thu, 28 Jan 1999 09:56:31 -0500 From: Cecilia Leathem <cleathem@LIBRARY.MIAMI.EDU> Subject: Re: Records for series & standing orders Sunee, We have a procedure similar to yours. We export a full bib record for the series title so that serials acquisitions can attach its order record. When the first item arrives, we then create and attach a check-in record. We also indicate on the bib record any particular notes on how items are received and treated. Some examples: "CLASSED SEPARATELY," "ANALYZED," "MEMBERSHIP." If we are NOT using the record for cataloging, we then code it so that it is suppressed from the public, but can be used internally for checkin and order information. This works well for us. Cecilia Leathem Head, Serials Cataloging & Binding Otto G. Richter Library University of Miami 1300 Memorial Drive Coral Gables, FL 33124-0320 Tel: 305 284-4719 Fax: 305 665-7352 <cleathem@LIBRARY.MIAMI.EDU> (2)----------------------- Date: Thu, 28 Jan 1999 11:46:14 -0500 (EST) From: Elizabeth Jackson <echristian@webtv.net> Cc: brook_jd@mercer.edu Subject: Re: Records for series & standing orders Having worked long ago in a special job just handling "continuations" acquisitions...mysteries like the AAA people people who sent a salesman to call who could not figure out how to sell us the toll road directory without an actual membership, to the former "annual" that suddenly turned up with 10 vols for the year at an exorbitant price....through a one person library, and now a library where technical services is handled somewhere else with a paraprofessional dealing with these issue.... I have an opinion. One. Please continuations directly with the publisher. Dealers can make such a mess of these Two Budget in advance. Dealers will not quote prices and then you are hit with their invoices at the end of the budget year when the money is spent Three Handle all continuations when is quite clear that they are continuations through SERIALS...and as soon as monongraph people realize it is a continuation...then move it to the people who deal with things over the long...and I do mean long...haul. Four Electronic continuations are going to be just like this...not alway just journals, but the principal is the same. I am not one of "you"....not full time in serials and would appreciate corrections on these rather opinionated statements. From: Elizabeth Jackson <echristian@webtv.net> --------------- Original message ----------------- Date: Wed, 27 Jan 1999 22:30:42 EST From: Sunee Grima <SuneeGrima@AOL.COM> Subject: Records for series & standing orders Hi, I wonder what other libraries do in terms of keeping track of standing order titles. Our library creates a short bibliographic record under the series name, such as Advances in chemistry series. We then check in each issue that comes in in this record. If we have to catalog it separately, we then use OCLC record for each issue. I wonder if there might be a better way to keep track of them using Acquisitions in HORIZONS. Perhaps, other libraries that do not use HORIZONS, have a better way at keeping track of the standing order titles. Will you please share your expertise? Thanks. Sunee Grima Weber State University sgrima@weber.edu